Academic Records Coordinator

Academic Records Coordinator

Academic Records Coordinator maintains the integrity of medical student records across multiple systems, providing comprehensive support for the medical student lifecycle. Key functions include managing aspects of grading (grade entry and audit, missing grade reviews), serving as the credentialing and verification subject matter expert and processing student enrollment/alumni licensure requests, initiating registrations based on policy and approval workflows for independent studies, ACMS and other exceptions/special administrative enrollment.

This position serves as the records resource for the Medical Committee on Academic Standing and Professionalism (MCASP). The role is a key member of the Records and Registration team and actively supports the strategic goals by optimizing workflows and applying technology‑driven solutions utilizing internal and external systems.

Required:

• Bachelor’s degree with a minimum of 2 years’ relevant experience preferably in an academic or healthcare system environment, or an equivalent combination of education and experience.
• Experience working in multiple systems or administrative databases and utilizing general reporting preferred. Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.

Preferred:

• Experience working in higher education.
• Experience with standard licensing board procedures, enrollment standards, the process for academic status changes (fellowship/LOA), and procedures for academic warning/probationary status preferred.

• Strong technical skills, excellent communication and interpersonal skills, the ability to anticipate information needs of others and the ability to evaluate situations and determine appropriate follow‑up.
• Ability to organize a high volume of activities and keep organized under the pressure of tight deadlines, and ability to adjust to changing workloads and deadlines required.
• Ability to pull information from multiple sources into a cohesive history and timeline for an MD graduate for licensing purposes, some being more complex and in‑depth than others.
• Ability to maintain a high level of discretion and confidentiality; protect confidentiality of sensitive student records in compliance with FERPA regulations required.
• Ability to perform job duties efficiently and accurately with minimal supervision.
• Demonstrated experience with database entry, data validation, report generation, preferably within a complex data management system.
• Ability to acquire knowledge of academic curriculum and related medical school policies.
• Must have a high degree of accuracy, attention to detail in work and strong ability to multitask.
• Must be able to complete tasks while adhering to strict deadlines and complying with licensing board and hospital standards.

Criminal background and education check required.

This position is not eligible for visa sponsorship.

Benefits of Working at Brown are available.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.