Clerical - Lead School Clerk - Group

Clerical - Lead School Clerk - Group 6 12 Month

Providence School District - Cornel Young & Charlotte Woods Elementary School, Providence, Rhode Island.

• Job : 5488549
• Final date to receive applications: Posted until filled
• Posted: Jan 07, 2026 5:00 AM (UTC)
• Starting Date: Immediately

SCHOOL/DEPARTMENT: Cornel Young & Charlotte Woods Elementary

LOCATION: 674 Prairie Avenue, Providence, RI 02905

HOURS: 7:30 A.M.

- 3:30 P.M.

Group 6 12 Month 1339 Union Position

The Lead School Clerk assists the Principal in all aspects of the school. This position will have complete knowledge of all aspects of school policies and procedures as they pertain to students, stakeholders, parents, the general public, and administration. Individual tasks are assigned in detail with specific instructions; work is carefully checked by supervisor both in process and in final form for completeness and accuracy.

REPORTS TO: PRINCIPAL

Education Requirements:

• High School Diploma or GED Diploma required
• College degree from an accredited educational institution preferred
• Must have passed the appropriate clerical test

Qualifications:

• Excellent secretarial skills, including typing, filing, and records maintenance.
• Excellent written and oral communication skills, including English grammar, usage, spelling, and punctuation.
• Excellent interpersonal skills and ability to maintain composure and professionalism in a fast‑paced and demanding environment.
• Proficient or willing to attain proficiency in various software applications used to maintain electronic records, including Microsoft Office Suite (Outlook, Access, Excel, Word), Lawson Teachscape, AESOP Attendance System, and Skyward.
• Proficient in use of standard office equipment, including fax, copier, calculator, telephone system, and desktop computer.
• Complete new‑hire compliance training prior to first day of employment.
• Consistently model excellent interpersonal and customer service skills and maintain composure in a fast‑paced and demanding environment.

Special Requirements:

• Must be confidential
• Bilingual preferred

DESCRIPTION OF

DUTIES & RESPONSIBILITIES:

This position is responsible for all clerical functions pertinent to the operational requirements for the designated area of the elementary school.

DUTIES:

• Maintain positive and professional staff and customer relationships.
• Answer phones in a professional manner and direct calls or take detailed messages.
• Manage communication of information in and out of the office; prepare correspondence, emails, memos (paper and electronic).
• Support office staff, managers, and administrators with general operational tasks; assist and perform general record keeping.
• Assist in any aspect of the departmental operation when necessary.

• Telephone – in‑house (intercom), walkie‑talkie. Receive and route calls appropriately.
• Correspondence – receive and route mail, packages. Prepare correspondence; forward accordingly (notices, grievances, reports).
• Maintain up‑to‑date filing system: staff directory, phone listings, student recall lists, waiting lists, weekly, monthly, quarterly, annual reports, school board agendas.
• Maintain appointment/meeting calendars/schedules: building, teachers, parent groups, visitors, workshops, etc.
• Greet and assist all visitors positively.

• Ledger activity associated with balances, spreadsheets & word processing computer application.
• Updating and distribution of budget reports.
• Researching data for preparation of requisitions, typing requisitions.
• Maintain purchase order file, receiving copies, invoices, packing slips.
• Direct payments, route for payment in a timely fashion.
• Assist administrator/principal/director in preparation of annual budget.
• Typing administrative draft – tabulations / calculations.
• Maintain inventory of office materials, supplies, B5 in‑stock supplies, books, postage, health and athletic supplies.
• Mileage – type monthly mileage on appropriate forms with direct payment for reimbursement including staff travel expenses and cab vouchers.

• Prepare / maintain weekly, bi‑weekly, hourly payrolls for administrators, teachers, clerks, aides, etc., relative to regular payroll, overtime, workshops,…