Executive Assistant – Temporary

Our client is an educational institution located in Providence, Rhode Island, recognized for its academic excellence, innovative research, and commitment to education and community engagement. The institution offers a dynamic and collaborative professional environment and is seeking an experienced Executive Assistant – Temporary to provide high-level administrative support within its Dean's Office.

$27/hr

The Executive Assistant – Temporary will provide comprehensive administrative support to two executives within the Dean's Office. This position requires an individual who can confidently manage complex calendars, coordinate meetings, draft professional correspondence, arrange travel, and support daily executive operations.

The ideal candidate will demonstrate exceptional discretion, strong communication skills, and the ability to interact professionally with a diverse range of stakeholders, including students, faculty, senior leadership, external partners, and government officials.

This is a temporary opportunity anticipated to last approximately 2-3 months, with the potential for extension or contract-to-hire based on business needs.

• Manage and coordinate executive calendars, appointments, and scheduling priorities.
• Organize meetings, coordinate logistics, and ensure executives are prepared for upcoming commitments.
• Draft, edit, and proofread professional emails, letters, and executive correspondence.
• Prepare agendas, meeting materials, presentations, and supporting documentation for high-level meetings.
• Coordinate domestic travel arrangements, itineraries, and related logistics.
• Assist with event planning, preparation, setup, breakdown, and materials coordination.
• Provide daily administrative and organizational support to two executives.
• Maintain accurate files, records, and confidential departmental information.
• Serve as a professional point of contact for internal and external stakeholders.
• Provide front desk and reception coverage as needed.
• Coordinate communications and follow up on outstanding administrative tasks.
• Assist with special projects and other ad hoc administrative responsibilities.
• Exercise discretion and sound judgment when handling sensitive information.
• Maintain a professional and welcoming environment while managing competing priorities.

• 3-5 years of professional administrative or executive assistant experience.
• Previous experience providing direct administrative support to senior-level executives.
• Strong calendar management, scheduling, and time-management skills.
• Demonstrated ability to draft polished, professional emails and correspondence.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to interact effectively with individuals at all organizational levels.
• High degree of professionalism, confidentiality, and discretion.
• Flexible, adaptable, and capable of managing changing priorities.
• Dependable, punctual, and comfortable working independently.
• Positive, collaborative attitude and strong interpersonal skills.

• Experience coordinating high-level executive meetings and preparing meeting materials.
• Previous experience arranging executive travel and managing itineraries.
• Event planning, coordination, and onsite event support experience.
• Previous experience in higher education, academic administration, or a similarly professional environment.
• Experience supporting multiple executives simultaneously.
• Familiarity with confidential executive-level communications and stakeholder management.

• No specific degree required.

• Eligible temporary employees may have access to benefits offered through the staffing agency, subject to applicable eligibility requirements.
• Specific benefits will be discussed during the hiring process.