Admission Coordinator

Our client is an educational institution located in Providence, Rhode Island. The institution offers a collaborative, professional environment and is seeking an Admission Coordinator to support their Admissions team during the busy admissions season.

$25/hr

Our client is seeking a detail-oriented, organized, and customer-focused Admission Coordinator to provide front desk and administrative support during the high-volume college admissions season. This individual will serve as a primary point of contact for prospective students, families, and visitor while assisting with incoming calls, applicant documentation, data entry, database maintenance, and general office operations. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced, professional environment.

• Answer and direct incoming calls using a multiline phone system.
• Respond to general inquiries from prospective students, families, and other callers.
• Greet visitors and provide professional front desk and reception coverage.
• Maintain an organized and welcoming reception area with current program information and materials.
• Process incoming and outgoing mail and departmental correspondence.
• Scan, index, and match documents to applicant records.
• Perform accurate data entry and update applicant information within internal databases.
• Review and correct database records to ensure accuracy and completeness.
• Maintain departmental records, files, and administrative documentation.
• Coordinate bulk shipments of admissions publications and informational materials.
• Provide general administrative support and assist with special projects as needed.
• Help troubleshoot routine administrative issues and support daily office operations.
• Lift and move packages weighing up to 30 lbs. as needed.

• Minimum of 6 months to 1 year of relevant experience in administration, customer service, reception, document processing, or data entry.
• Excellent customer service and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Previous experience with data entry, recordkeeping, and database updates.
• Proficiency in Microsoft Office and Google Workspace.
• Comfortable using multiline phone systems, scanners, laptops, and other office equipment.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Strong problem-solving skills and willingness to take initiative.
• Ability to work independently and collaboratively within a team.
• Dependable, adaptable, and positive with a can-do attitude.
• Availability to work onsite Monday through Friday, 8:30 AM to 5:00 PM, for the duration of the assignment.

• Previous experience using Customer Relationship Management (CRM) systems.
• Experience processing applicant records or working with document management systems.
• Administrative experience within higher education, college admissions, or a university setting.
• Experience working in a high-volume, deadline-driven office environment.

• High school diploma or equivalent is required.
• Additional education or relevant administrative training is preferred.

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).