Degree Audit and Graduation Specialist

• Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.
• The College requires that all applicants and employees be able to perform the essential functions of the job and will explore reasonable accommodations for individuals with disabilities.

Posting Number

Posting Number NC00896

Position Title

Position Title Degree Audit and Graduation Specialist

Division

Division Student Success Division

Department Name

Department Name Office of the Registrar

Position Type

Position Type Staff - Non Classified

Position Overview

Reporting to the Assistant Registrar, the Degree Audit and Graduation Specialist supports student progress and success by managing the People Soft academic advisement system and ensuring accurate degree audits, academic program requirements, and student records. The position monitors student progress toward degree completion, conducts final degree audits, processes graduation applications, and supports graduation and commencement activities. The specialist serves as a key resource for students, faculty, advisors, and administrators by interpreting academic requirements, policies, and procedures and resolving individual student issues.

The role also requires maintaining confidentiality and compliance with FERPA while providing timely, professional, and customer-focused support to the college community.

Primary Purpose

The Degree Audit and Graduation Specialist will manage the People Soft academic advisement module including building, implementation and maintenance of programs, majors, minors for all students. Monitor student progress toward degree completion and conduct the final degree audit. Administer academic policies related to graduation honors, academic dismissal and probation. Provide information on college policies and procedures to students, faculty, administrative offices and other members of the college community.

• Build, implement, and maintain the College’s Student Information System – People Soft’s academic advisement module and ensure all assigned academic advisement reports (AARs) are accurate and up-to-date.
• Monitor student degree audits from matriculation to completion (additions, course substitutions, change of major, withdrawals, failures, etc.).
• Perform final degree audits and confirm eligibility for students who apply for graduation, providing notification of any outstanding degree requirements to both the student and advisor.
• Meet with students who have questions or concerns about their audit and progress towards graduation.
• Process graduation applications for assigned students and regularly provide graduation list updates to the Registrar.
• Assist academic advisors, chairs, faculty, staff and students on how to read, interpret and use the academic advisement report including degree, major, and general education requirements.
• Provide effective and timely communication and customer service to all constituents by responding promptly and professionally to inquiries received via email, phone, or in person from students, faculty, and staff.
• Research, address and provide timely follow-up with students, advisors, chairs and deans regarding individual student issues/situations.
• Responsible for properly maintaining student and academic records in the College’s SIS – People Soft.
• Stay informed of curriculum changes per academic affairs, and monitor effective dates and catalog changes to regularly apply changes/criteria that will best serve students.
• Support the Registrar’s office with all graduation and commencement activities.
• Maintain confidentiality of student records and meetings with students in accordance with FERPA laws and regulations.

Occasional…