Education Administrative Assistant

• Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool that may be used to assess computer software skills specific to the job. Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.
• Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to RIC.
• Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

Position Information

Posting Number

Posting Number CS00650

Position Title

Position Title Higher Education Administrative Assistant I

Division

Division President's Office Division

Department Name

Department Name Recreation Center

Position Type

Position Type Staff – Classified

General Statement of Duties

Within a college/university system, to perform routine administrative support functions in an academic department utilizing college enterprise software systems with common business applications and a wide variety of office equipment and computer software applications including word processing, spreadsheets and other contemporary office programs and equipment; and to do related work as required.

Supervision Received

Works under the general supervision of an academic department chair, Dean and/or senior faculty member; specific tasks may be given directly by a variety of professionals; instructions usually are given only at the beginning of assignments involving a new type of work; work is generally in final form when compared and is subject o, but does not always receive, review by supervisors.

Supervision Exercised

None.

Position Overview

The Higher Education Administrative Assistant I plays an essential role in supporting the daily operations of an academic department and creating a welcoming, responsive environment for students, faculty, staff, and visitors. Working closely with department leadership and faculty, this position coordinates schedules and appointments, maintains departmental records, prepares correspondence and reports, and uses college software systems to support academic and administrative activities.

Responsibilities include assisting students with course requests and information about academic policies and services, arranging classroom reservations and departmental events, supporting work study scheduling and payroll entry, and processing supply requests. The role offers an opportunity to contribute to student success while helping an academic department operate efficiently. An ideal candidate brings strong organizational and communication skills, attention to detail, proficiency with common office software, and the ability to manage varied assignments and build positive working relationships across the college community.

Illustrative Examples of Work Performed

• Within a college/university system, to perform routine administrative support functions in an academic department utilizing college enterprise software systems with common business applications and a wide variety of office equipment and computer software applications including word processing, spreadsheets and other contemporary office programs and equipment.
• To generate involved statistical statements, reports, legal documents, letters and other materials, utilizing the appropriate office software application, the college’s enterprise software system or from paper copy.
• To create and manipulate queries within the…