Executive Assistant

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Administrative Full Time Clerical Wood River Health, Hope Valley, RI, US

Salary Range: $26.00 To $30.00 Hourly

Wood River Health is now hiring for an Executive Assistant to the President & CEO. The Executive Assistant serves as a trusted partner to the President & Chief Executive Officer (CEO), providing high-level administrative, organizational, and project support to ensure the efficient operation of the Executive Office. Acting as the primary point of contact for internal and external stakeholders, the Executive Assistant manages complex and confidential matters with professionalism, discretion, and sound judgment.

This position plays a critical role in supporting the CEO's priorities, facilitating communication across the organization, coordinating Board and Leadership activities, and ensuring seamless day-to-day operations. The Executive Assistant serves as an ambassador for Wood River Health, fostering positive relationships and upholding the organization's mission, vision, and values in all interactions.

We are proud to offer an outstanding benefits package, including generous paid time off, health insurance, flexible spending accounts, life insurance, a 403(b) retirement plan with employer matching contributions, tuition assistance, and resources that promote work/life balance and employee well-being.

ESSENTIAL DUTIES; include but are not limited to:

• Provide comprehensive administrative support to the President & CEO, including managing a complex and dynamic calendar, coordinating meetings, preparing correspondence, and organizing travel arrangements and itineraries.
• Anticipate the needs of the CEO by proactively managing priorities, schedules, deadlines, and competing demands.
• Serve as a strategic gatekeeper for the CEO's time, ensuring appropriate access while balancing organizational priorities.
• Prepare, edit, and distribute reports, presentations, agendas, and other materials, including highly confidential communications and documents.
• Monitor and prioritize incoming correspondence, telephone calls, and requests, responding independently when appropriate and directing matters to the appropriate parties.

• Coordinate and support the activities of the Board of Directors and designated Board committees, including scheduling meetings, preparing materials, maintaining records, and facilitating communications.
• Attend assigned Board, Leadership Team, and committee meetings; prepare agendas, take accurate minutes, and distribute meeting documentation in a timely manner.

• Plan, coordinate, and manage multiple projects and initiatives simultaneously while meeting deadlines and maintaining quality standards.
• Develop, maintain, and improve administrative systems, filing structures, record-keeping processes, and document management practices.
• Assist with HRSA record keeping and preparation for SAC and OSVs.
• Ensure compliance deadlines are met for the RIDOH license renewal, RI tax exempt cert renewal, annual Secretary of State filing, etc.
• Maintain current organizational policies, procedures, meeting records, and executive files.
• Manage organizational contact databases, mailing lists, and related administrative records.
• Coordinate special events, meetings, and organizational functions as assigned.

• Demonstrate commitment to Wood River Health's mission, vision, values, and culture.
• Participate in professional development opportunities, staff meetings, and training programs.
• Support a collaborative, positive, and effective team environment.
• Perform other duties and special projects as assigned to support organizational objectives.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required;
  Associate's or Bachelor's degree preferred.
• Minimum of four (4) years of progressively responsible administrative support experience, including direct support of senior executives, CEOs, or other leadership-level positions.
• Experience supporting a Board of Directors, senior leadership team, or healthcare organization preferred.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively with individuals at all levels of the organization and within the community.
• Demonstrated ability to exercise sound judgment,…