Document Coordinator

Technical Document Coordinator – Data Entry Technician

Location: Providence, RI 02912

Pay Rate: $25.00/hour

Schedule: Part-time, 24–32 hours per week | Flexible hybrid schedule

Employment Type: Temporary Contract

We are seeking a detail-oriented Technical Document Coordinator – Data Entry Technician to support an engineering records migration project. This role will focus on reviewing, organizing, classifying, and transferring engineering documentation into a new online Engineering Document Management System (EDMS).

The ideal candidate has experience with engineering or construction documentation, understands MEP (Mechanical, Electrical, and Plumbing) drawings, and is comfortable managing technical records with a high level of accuracy.

• Review and interpret engineering documentation, including MEP drawings, commissioning reports, O&M manuals, and testing documentation.
• Code, index, classify, and upload engineering documents into the Red Eye EDMS platform.
• Assign document metadata and maintain accurate version control.
• Organize engineering files and ensure proper document classification and lifecycle tracking.
• Identify missing information, inconsistencies, and document discrepancies.
• Coordinate with project managers, engineers, and CAD teams to resolve documentation and indexing issues.
• Maintain accuracy and consistency throughout the document migration process.

• 1–2 years of experience in data entry, document control, or records management within engineering, construction, utilities, or related industries.
• Ability to read and interpret architectural and MEP engineering drawings.
• Familiarity with HVAC, electrical schematics, mechanical systems, and piping layouts.
• Understanding of engineering document control, indexing, metadata management, and revision control.
• Experience with Red Eye EDMS or similar platforms such as Autodesk BIM 360, Procore, or Bentley Project Wise.
• Proficiency with PDF, DWG, and 3D engineering file formats.
• Working knowledge of Microsoft Excel, Word, and Bluebeam Revu.
• High School Diploma or equivalent.

• Strong attention to detail and accuracy when processing large volumes of technical documentation.
• Ability to identify inconsistencies in engineering drawings, layouts, and technical reports.
• Highly organized, self-motivated, and comfortable with repetitive data management workflows.
• Strong communication skills and ability to coordinate with engineering and project teams.

• Competitive pay of $25.00/hour.
• Part-time schedule of 24–32 hours per week.
• Temporary project opportunity through June 30, 2027.
• Benefits eligibility for employees consistently working at least 30 hours per week, subject to applicable plan terms.