On-Site Coordinator, Off-Campus Programs

Overview

On-Site Coordinator, Off-Campus Programs at Brown University. This position supports Brown's Pre-College and Undergraduate Programs by coordinating experiential learning experiences for high school students in on-site settings. The role involves living and working alongside students, coordinating logistics, and ensuring a safe, inclusive, and engaging environment during program sessions. The position is seasonal, requires on-site presence for the duration of the program, and reports to the On-Site Director and program leadership for BEE or BELL programs.

• Pre-Program Planning (Remote):
  Review program delivery guides for BEE and BELL; participate in all-staff video conferences; maintain ongoing email communication for program planning; submit program supplies; assist with arrival/departure preparation; review and provide feedback on the program schedule; review medical, dietary, and learning accommodations; attend trainings (anaphylaxis/Epi Pen, first aid if required); verify logistics (transportation, tickets) in program documents; coordinate with Finance on spending;
  
  perform other duties as assigned.
• On-Site Staff Training and Program Preparation:
  Arrive five days before program start and depart no earlier than one day after the program ends; plan activities to promote community, wellness, and academic success; learn site-specific risks and communicate mitigation strategies; review arrival logistics and staff schedules; help prepare living and community spaces for student arrival.
• Program Operations:
  Accompany staff and students on field trips; serve as main contact for local partners, vendors, and guest speakers; manage on-site program and staff expenses, receipts, and reconciliation; obtain approvals for unexpected expenses; facilitate activities that promote community and academic success; attend daily staff meetings; model inclusive behavior; follow emergency protocols and report incidents; support student conduct management; submit incident reports within 24 hours;
  
  confirm departure itineraries and staffing plans; execute day-to-day program operations with the On-Site Director.
• Post-Program Wrap Up and Debrief:
  Submit detailed financial reports with receipts within one week after program end; participate in staff debrief; plan staff wrap-up activities and events for BELL programs; complete anonymous debrief documentation; return program supplies; attend post-program meeting with Finance to reconcile expenses.

• Graduate degree or equivalent education/experience; pre-departure staff meetings start in the spring (TBD based on staff availability).
• Ability to work collaboratively with a diverse staff and student body; demonstrate cultural competence and inclusiveness related to academic, socioeconomic, cultural, racial/ethnic, ability, gender, sexuality, and intersectional identities.
• Experience with program implementation and teamwork preferred; crisis response and crisis management experience preferred.
• Strong organizational skills; fluency in the language spoken on site (e.g., Spanish, if applicable); passion for educating and mentoring high school students; adaptability to schedule changes; ability to maintain confidentiality; ability to commit to employment for the entire duration with no conflicting obligations unless approved; background check and education requirements required.

• Compensation contingent on program length (e.g., $2,310 for a one-week program; $3,465 for a two-week program).
• Round-trip travel and travel expense reimbursement where applicable;
  Brown University Travel Safe and International SOS coverage; possible health insurance for BELL if requested.
• Housing at affiliate site; meal plan provided (not included in compensation); on-site housing arrangements; smartphone for work use.
• For Rhode Island-based programs: free on-campus parking, free RIPTA ridership, and Brown University Nelson Fitness Center membership for the duration of employment.

The On-Site Coordinator position is at-will;
Brown University may discontinue employment at any time and for any reason prior to program conclusion. Termination may affect sponsor ships and housing. A prorated stipend will be provided if terminated early.

Brown University is an equal opportunity employer and prohibits discrimination, harassment, and retaliation based on race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. The University maintains affirmative action programs as required by law.

Note:

This position is not eligible for visa sponsorship.