Office Manager

Ever wondered how your favorite local shops compete with the big guys? That’s where we come in. We’re Quilt Software, providing Main Street's unsung heroes – from quirky cheese shops to family-run jewelry stores – with the tools they need to compete. Last year, we helped 14,000+ shops make over $2 billion in sales with our family of industry-specific software solutions.

If you get a kick out of supporting local businesses, love great software, and want to be part of a company that’s powering Main Street, we’d love to chat. Come join us in our quest to keep local retail not just alive, but thriving!

Quilt Software is looking for a part‑time Office Manager to help create a smooth, organized, and welcoming office experience for our Provo team. This role is ideal for someone who enjoys taking ownership of day‑to‑day office needs and making sure the workplace runs well.

• Post announcements and communicate with the office staff as neededregardingoffice updates.

• Manage the weekly snack and drink ordering process: assess inventory, place Sam's Club and Walmart orders within budget, pick up in person, andstockthe office.

• Coordinate end‑of‑week office treats and manage monthly lunches for office staff, including ordering, pickup or delivery, and setup as needed.

• Submit and track building access requests for new hires, departures, and temporary badge needs.

• Manage 4th‑floor access permissions viathe local network access panel.

• Process gym access requests, including signed waivers, and support the quarterly badge audit against the Quilt badge tracking spreadsheet.

• Pick up and sort incoming mail weekly; route checks, tax documents, and general mail to the correct recipient or department.

• Handle outgoing mail (e.g.,Billing/Finance) including USPS drop‑off.

• Receive and deliver packages (backup to on‑site IT), and coordinate delivery of official paperwork when needed.

• Serve as the point of contact for building management and vendors onas‑needed office issues.

• Keep basic supplies on hand (e.g., light bulbs) and know where spares are stored.

• Coordinate with staff when the front desk notifies the office of a visitor, ensuring guests are greeted,and hosts are notified via Slack.

• Highly organized and detail-oriented, with the ability to juggle recurring weekly tasks alongside ad hoc requests.

• Comfortable being the go‑to person for a variety of logistics— nothing here is "not my job."

• Clear, proactive communicator, especially over Slack and email.

• Reliable and punctual; able to be on‑site weekly for pickups, stocking, and in‑person tasks.

• Prior office management, administrative, or facilities experience preferred but not required.

• Requires at least3weekly in‑officevisitsfor snack/mail pickup and stocking;additional hours as needed for badge requests, vendor coordination, and front desk support.

• Company card provided for approved office purchases (snacks, supplies, postage).

• Part Time Employees accrue Paid Time Off

• Opportunities for career growth and advancement within a rapidly growing company.

• Fun and collaborative work environment with a focus on teamwork and innovation.

• Compensation:$18 per hour, estimated 10-12 hours a week.

• Location:Provo, Utah, On‑Site

• Supervisory responsibilities
  :
  None

• Notice
  :
  Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time