Graduate Administrative Program Coordinator

Graduate Administrative Program Coordinator — Hiring Department:
James A Michener Center for Writers — Position Open To:
All Applicants — Weekly Scheduled

Hours:

40 — FLSA Status:
Exempt from FLSA — Earliest

Start Date:

Dec 07, 2026 — Position Duration:
Expected to Continue —

Location:

UT MAIN CAMPUS

General Notes The James

A. Michener Center for Writers is one of the top five graduate creative writing programs in the world. Administered under the Office of Academic Affairs and reporting to the Executive Vice President and Provost, the Michener Center can receive upwards of over 1000 applications a year and accepts fewer than 1% of applicants. The program spans three years and offers 12 fellows each year unparalleled funding.

The extraordinary faculty and alumni have received honors from the Pulitzer Prizes, the National Book Foundation, Oprah’s Book Club, and many others. Located in the historic J. Frank Dobie House, the Michener Center for Writers is a jewel in the crown of UT Austin, and its faculty and fellows are crafting literary art that reaches national and international audiences. You will be working for a university that is internationally recognized for our academic programs and research.

Your work will contribute to operational excellence and enhance the student experience. If you are the type of person that wants to know your work has meaning and impact, you will appreciate working in our department and for UT Austin.

• Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)
• Vision, Dental, Life, and Disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional Voluntary Retirement Programs:
  Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital metro buses with staff

For more details, please see: (Use the "Apply for this Job" box below). and  Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

To administer and coordinate the Michener Center for Writers graduate degree program and provide office support. Responsible for coordinating all phases of graduate degree activities.

• Program Administration:
  Maintains centralized program records, templates, and documentation. Prepare/maintain statistical reports. Prepare annual student handbook updates. Supports program reviews. Keep up to date with University requirements and procedures, maintain required authorizations, and attend process training sessions as needed.
• Communications and Daily Operations:
  Serve as primary full-time front desk representative for the Dobie House. Act as initial point of contact for visitors and students, including welcoming guests, answering telephones, delivering mail, and responding to routine questions. Coordinate use of conference/office rooms and assist with maintaining office supplies, setting up student mailboxes, and distributing mail. Review MCW email account and respond or route to appropriate staff as needed.
  
  Check in/out MCW library books. Report facilities and maintenance issues as needed. Provide information to the Director, Assistant Director, MCW staff, and relevant individuals and committees on University policies, individual students, and other departmental matters as needed. Maintain effective communications with and act as a liaison between Michener Center students and the Office of Graduate and…