Department Office Manager

Department Office Manager

The Department of German and Russian seeks a highly organized, service-oriented office manager to coordinate the administrative work that supports its two academic sections and programs. This role keeps academic, financial, human-resources, communications, and event processes moving; supervises student employees; and helps students, faculty, and visitors navigate department resources. The office manager contributes to a welcoming environment where faculty can teach and students can learn in support of BYU's mission.

What you'll do in this position:

• Coordinate class scheduling with associate chairs and manage academic support processes, including challenge exams, grade-submission deadlines, assessment activities, department records, and recurring faculty communication.
• Direct daily office operations, including correspondence and inquiries, office procedures, calendars, supplies, equipment, shared spaces, and service to students, faculty, visitors, and campus partners.
• Hire, train, schedule, assign, supervise, and evaluate student office assistants; provide clear guidance and feedback as department needs change.
• Serve as the department's hiring manager and coordinate student employee and adjunct hiring processes each semester, including related employment documentation and contract processing.
• Track department budgets and projections; monitor account activity; coordinate purchasing, travel and expense processes, receipt reconciliation, scholarships, payroll, adjunct contracts, and student employment documentation.
• Manage department communications and recruitment materials across channels such as the website, social media, newsletters, and digital displays; coordinate publicity and logistics for department events.

What qualifies you for this role:

Required:

• A firm commitment to the mission of Brigham Young University.
• Bachelor's degree plus two years of office administrative work experience, or an equivalent combination of education and office experience.
• Demonstrated ability to manage administrative, financial, and operational processes with accuracy, sound judgment, and discretion.
• Strong skills in Microsoft Word, Excel, Outlook, and related productivity tools, with the ability to learn university systems.
• Ability to prioritize competing work, meet recurring deadlines, communicate clearly, and work effectively with students, faculty, and campus partners; experience supervising or training employees.

Preferred:

• Bachelor's degree plus five or more years of progressively responsible administrative, financial, supervisory, or university operations experience. Experience with BYU systems such as Workday, AIM or Course Dog, event planning, or department communications is also preferred.

Application Instructions:
Please include a Resume and Cover Letter

What we offer in return:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 48

Typical Starting Pay:

$20.75 to $27.00/hourly

$43,500 to $56,500 annually

The actual compensation offered will take into consideration internal equity and may vary based on the candidate's job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.