Planning Coordinator

Role & responsibilities

1. Coordination of Project Activities

- Organize, plan, and coordinate various project tasks and deliverables.
- Assist in developing detailed project schedules and ensure alignment with timelines.
- Monitor project progress, track milestones, and ensure deadlines are consistently met.

2. Communication & Stakeholder Management

- Act as a liaison between internal teams, management, and external stakeholders.
- Facilitate smooth communication to ensure clarity on project status, changes, and requirements.
- Prepare project documentation, status reports, and presentations for review meetings.

3. Administrative Support

- Schedule and coordinate project meetings, prepare agendas, and document minutes.
- Maintain accurate and up-to-date project files, trackers, and documentation.
- Provide general administrative assistance to ensure smooth project operations.

4. Resource & Budget Management

- Ensure project teams have the necessary resources to execute tasks efficiently.
- Support budget monitoring and ensure compliance with statutory and organizational requirements.
- Assist in procurement-related coordination whenever needed.

5. Problem-Solving & Issue Resolution

- Identify potential project risks, delays, or issues proactively.
- Assist in developing solutions and implementing corrective actions to keep the project on track.
- Adapt quickly to changes and support the project manager in decision-making.

Preferred candidate profile

- Organizational

Skills:

Ability to manage multiple tasks, priorities, and deadlines efficiently.
- Communication

Skills:

Strong verbal and written communication for effective coordination and stakeholder engagement.
- Time Management:
Efficiently plan and prioritize tasks to achieve project milestones on time.
- Leadership

Skills:

Ability to guide and motivate project teams without direct authority.
- Technical Proficiency:
Familiarity with project management tools/software (e.g., MS Project, Trello, Jira, Asana) and strong documentation skills.