Job Description & How to Apply Below
- Attend department meetings, record minutes and distribute as required
- Assist with updating, checking and maintaining the OCIMF Vessel Particulars Questionnaires (VPQ), updating internal records, customer and other Marine databases (SIRE, Q88, SIS3, CDI) as appropriate
- General administration work as required.
- Filing of Marine related weekly and monthly reports and documentation as received from the vessels/various other parties – moving to electronic filing and DANAOS.
- To ensure compliance with voyage instruction and to guide vessel master in accordance to the governing CP.
- Liaise with purchasers, vessel Superintendent and logistical service providers on planning for loading / unloading / transshipment of stores and spares
- Monitor and review actual fuel consumption of vessels against budgeted consumption to ensure cost effectiveness.
- In any dispute against counter party such as cargo damage or shortage, lay-time, underperformance and so on, to communicate for settlement based on charter party.
- Clerical work such as filing shipping documents, entering voyage data into business applications.
- Assist with compilation of Insurance Claim documentation (cargo claims/ operation related etc).
- Coordination with Master / Charterers regarding unplanned stoppages / repairs. Including follow up for OFF/ON Hire reports and instructions to master’s regarding Vessel side reports (to external parties) (Under guidance from Technical Supt)
- Monitor and support all vessels on operational issues (Loading / discharging / tank cleaning / grade change) (Under guidance from Marine superintendent / Ops Super.)
- Assist with post fixture activities as required (Cargo documentation (BL’s / LOI’s, Cargo quantity issues, Additional Insurance requirements (AWRP / KnR) (Under guidance from Marine Supt / Operations Super as required)
- Bunker ROB / Requirements of the vessel. Including notification to charterers (if required) and Intake quantity + segregation onboard. (Under guidance from Tech Supt and advise from Master as required)
- Agency appointment (as required) on owners’ behalf.
- To monitor the speed & consumption of all vessels to comply with respective Charter party requirements.
- Collect Customer Feedback.
- RPT / PPKN submission (with agent’s assistance)
- For vessel calling US, resolve marine certificate to be follow up
Primary tasks (Daily)
- Liaising with charterers
- Monitoring cps speed and consumption
- Monitoring cargo operations
- SIRE/ OCIMF/ Q88 request
- Vessel schedule
- Agency Appointment- EDPDA renewal
Secondary tasks:
- Weekly reports
- If discrepancy in fuel consumption, then inform technical
- Voyage report filing
- Marine reports weekly/ monthly filing
- RPT/PPKN
Competencies Requirement
- Diploma holder in related field/discipline
- Self-motivated individual with a minimum of 2 - 3 years’ experience in marine industries is a MUST
- Possess initiative and able to multi-task
- Tech Savvy, adaptable to working with ERP
- Candidates that are based in Pune will be selected for interview.
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