Marine Vetting & Clearance Specialist

Role
- Marine Vetting & Clearance Specialist       Location
- Pune
Role & Responsibilities –
This role is critical to building Castrol’s independent marine capability, ensuring safe, compliant, and cost-efficient global supply.
You will ensure that all marine operations meet the highest standards of safety, compliance, and risk management through robust vetting and clearance processes.
You will act as the assurance backbone of Shipping Operations, governing vessel and terminal acceptance, sanctions compliance, and marine risk controls across all shipping activities.
In this role, you will assess vessel suitability, terminal compatibility, and voyage risks to ensure all movements meet internal standards, regulatory requirements, and industry guideline. You will work closely with Chartering and Voyage Operations teams to enable safe and efficient execution, while maintaining independent judgement on approvals and risk decisions.
This role requires strong technical expertise, sound judgement, and the ability to make risk-based decisions in time-sensitive operational environments.
Accountabilities –
1. Vessel & Terminal Vetting (Marine Assurance):
Conduct detailed vetting assessments for vessels and marine terminals using recognised industry frameworks such as SIRE and CDI
Evaluate vessel condition, inspection history, operational records, and risk indicators to resolve suitability
Govern vessel and terminal acceptance decisions, ensuring only compliant and fit-for-purpose assets are approved
Maintain consistency, rigour, and audibility in vetting and terminal acceptance processes

2. Clearance, Sanctions & Counter party Compliance:
Handle vessel, port, and cargo clearance activities across marine shipments
Perform sanctions screening and counter party due diligence in line with regulatory and internal requirements
Coordinate approvals with internal teams and external participants to support timely execution
Ensure compliance with trade sanctions, regulatory obligations, and internal governance standards

3. Marine Risk Assessment & Decision Support:
Assess voyage-specific risks including route exposure, vessel suitability, terminal constraints, and geopolitical factors
Provide independent, risk-based recommendations to support operational decision-making
Raise high-risk scenarios and support mitigation planning where required
Chip in to incident review and exception management to strengthen control effectiveness

4. Ship - Shore Compatibility & Operational Readiness:
Validate vessel and terminal compatibility, including berth restrictions, handling capabilities, and operational constraints
Ensure readiness for safe loading and discharge operations based on cargo and terminal requirements
Support resolution of compatibility issues and operational constraints prior to shipment execution

5. Documentation, Regulatory & Cargo Compliance:
Ensure completeness and accuracy of cargo documentation, approvals, and export/import clearances
Align operations with regulatory and governmental requirements across geographies
Support custody transfer and related documentation processes where applicable
Maintain records to support audits, controls, and regulatory inspections

6. Governance, Standards & Continuous Improvement:
Drive standardization of vetting and clearance processes across regions
Maintain compliance with HSSE, marine assurance, and internal policy requirements
Support integration with the Logistics Control Tower for visibility, reporting, and exception management
Continuously improve vetting methodologies, tools, and decision frameworks based on operational learning
Required experience
- 8
-12 years proven experience in marine vetting, clearance, or marine assurance within tanker, bulk, or liquid shipping environments
Strong understanding of marine risk management, vessel vetting standards such as SIRE/CDI, and terminal acceptance processes
Proven experience in vessel, port, and cargo clearance, including sanctions screening and counter party due diligence
Solid knowledge of maritime regulations, HSSE requirements, and global trade compliance frameworks
Strong analytical capability and ability to make independent, risk-based decisions in…