Admin Officer - Metta Preschool

Job Summary

Support financial and administrative operations by preparing payment documents, maintaining records, managing data uploads, and assisting with compliance and volunteer coordination at the centre.

• Prepare ERF, payment vouchers, and hand cheques accurately to support financial transactions
• Ensure timely dispatch of financial documents to HQ before monthly deadlines to maintain reporting compliance
• Reconcile Preschool bank balances and communicate results to HQ for financial accuracy
• Maintain petty cash payments to ensure proper cash flow management
• Code accounting entries on supporting documents to facilitate accurate bookkeeping
• Monitor Locum service schedules and verify Centre invoices to control service costs
• Maintain office equipment and software, including laptops, to ensure operational readiness
• Upload data and documents into the Dove System, including Donation-in-kind, Donation records, Service Agreements, Disposal items, CSR activities, Incident Reports, and filing for data integrity
• Maintain Donation-in-kind (DIK) records, including Receiving forms, Inventory Lists, and Finance copies for accurate tracking
• Maintain Inventory List (Finance's Copy) to support asset management
• Liaise with cleaning service providers to coordinate facility upkeep
• Update child information on DOVE, including enrolment, personal details, status, and financial subsidies to support case management
• Maintain student cards for Persons with Disability and file them into case files for record accuracy
• Provide backup support for other Accounts Receivable functions to ensure continuity
• Assist with data management on SSNET ES in compliance with ECDA policies to support regulatory adherence
• Liaise and coordinate CSR programmes with companies as backup to foster community engagement
• Comply with ISO standards to maintain quality management systems
• Comply with NCSS and MSF requirements including SSR, PES, and QA to meet regulatory standards
• Manage volunteer programmes at the centre as backup to support community involvement
• Perform other duties assigned by Management to support organisational needs

• Higher NITEC / Diploma in Business Administration, Business Management, or equivalent
• Minimum 1 year of relevant working experience

• Ability to work independently and collaboratively within a multi-disciplinary team
• Strong attention to detail, responsibility, and a hardworking attitude