Receptionist​/Administrative Assistant

We are excited to announce an opening for the HOA Administrative Assistant position within Babcock National HOA. This role is pivotal in ensuring smooth operations and requires a proactive individual who thrives in a multifaceted environment. Your responsibilities will include direct interactions with management and various owners, renters, meticulous management of office records, and providing support across our communication channels.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Administrative

• Maintain an orderly accounting filing system, including master income report
• Assist in end of month inventory
• Provide superior customer service to all members and guests
• Submit invoices for processing
• Assist in the administration of membership sales
• Participate as needed in special department projects
• Participate in department meetings
• Maintenance of office supplies and files
• Perform other duties as assigned as supervisor or manager

• A minimum three years of previous experience in bookkeeping/office management
• Business-related degree preferred
• Must have HOA admin experience
• Working knowledge of mail processes such as postage machine, Federal Express and UPS
• Ability to maintain high level confidentiality
• Must be proficient in the use of Microsoft Word, Excel and Outlook
• Must possess exceptional time management and organizational skills
• Must have excellent communication and interpersonal skills
• Must be highly motivated, goal driven and self-starter
• Knowledge of the golf and country club business is a plus
• Compensation rate is dependent on level of experience

• Personal time off, six paid holidays, and vacation days
• Support for staff well-being and professional growth