Temporary Administrative Clerk

The City of Puyallup is hiring for a temporary, full-time Administrative Clerk position in our City Clerk's Office. This position is anticipated to work December 7, 2026 - April 9, 2027, and is an in-office position with a work schedule of Monday-Friday 8am - 5pm. This is an open continuous job posting and may close upon receipt of a qualified applicant pool.

It is impactful to join Team Puyallup and provide meaningful work in support of public service and the well being of our community. We value our culture of demonstrating excellence in our work, being service focused, supporting collaboration, and having integrity in all that we do. We encourage those that share these values to apply to our open positions and/or forward to colleagues who may be ready for their next career advancement opportunity.

The successful candidate will be responsible for a variety of complex and specialized clerical office tasks. Employees in this classification organize and perform assigned clerical duties, exercising specialized knowledge, and are expected to develop clerical procedures and systems, and to be responsible for the flow and completion of assigned work. Positions will have a great deal of contact with the public and other City employees.

Work is performed in an office setting.

• Staff front counter/office answering telephones, directing and routing calls, distributing incoming mail, and providing customer service.
• Use city's financial program to process financial records.
• Assist with the indexing, retrieval, and maintenance of City records; maintain databases.
• Operate computer in support of creating correspondence, forms and/or reports, inputting of data into financial and other systems.
• Perform other clerical duties such as filing, copying, and preparing materials for mailing.
• Schedule and prioritize incoming work.
• Maintain regular, reliable and punctual attendance.
• Under the direction of the City Clerk, employees are responsible for a variety of specialized clerical duties.
• Accept, process and reconcile cash, checks and credit card transactions, and accurately prepare daily deposit.
• Use meeting recordings to draft accurate meeting minutes.
• Research public records as needed by staff and assist in providing responses to public records requests as directed.
• In addition, employees may also be assigned time-sensitive duties in the absence of the City Clerk and other duties as necessary and appropriate.
• Perform other duties as assigned.

• General office practices and procedures.
• Correct punctuation, spelling, grammar and word usage.
• Operation of a personal computer and standard office equipment.
• Basic bookkeeping and arithmetic.
• Proper methods of handling, receipting and maintaining records of money received and disbursed.
• Local government functions and practices.

• Interact with the public tactfully and courteously in person and on the telephone.
• Establish and maintain positive, effective working relationships with those contacted in the performance of work.
• Operate a multi-line telephone system.
• Type accurately and proofread all typed materials.
• Prepare a variety of reports.
• Demonstrate skill in the application of right to privacy and public disclosure laws, policies and procedures and to maintain confidentiality.
• Operate word processing equipment with accurate keyboarding in preparing spreadsheets, letters, memos and other documents, and database management programs.
• Operate standard office equipment such as calculators, cash registers, personal computer, copiers, facsimile machine, etc.
• Understand and effectively follow both oral and written instructions.
• Initiate, devise and adapt improved work methods and procedures to accomplish work assignments in a timely manner.
• Perform required duties accurately and in an efficient manner.
• Prepare accurate minutes of meetings using word processing equipment.
• Maintain confidentiality of sensitive and confidential materials.
• Maintain regular, reliable and punctual attendance.

High school diploma or equivalent, and three (3) years of increasingly responsible clerical related experience. Or, a combination of education, experience, and training that indicates the ability to successfully perform the essential functions of the position listed above.

Constant use of sight, hearing, and speech abilities to perform essential functions and communicate with customers, city staff, and the public in one-on-one settings and over the telephone. Constant fine finger manipulation and use of…