Procurement Officer; Governance & Correspondence

We are hiring a Procurement Officer for a governance and correspondence role based in Lusail, Qatar. This job suits someone who writes well, pays close attention to detail, and knows how to keep procurement records audit-ready.

• Draft, format and issue official letters, memos, RFIs, NCRs, notices and other correspondence for the Procurement Department.
• Make sure all documents follow set templates, numbering and tone, suitable for government clients, consultants and authorities.
• Prepare and circulate meeting minutes and track action items until they are closed.
• Keep a controlled register of incoming and outgoing correspondence with references, dates and status.
• Proofread documents for accuracy, consistency and completeness before they are issued.
• Manage and update the department’s document templates.
• Check that procurement files such as RFPs, comparison statements, purchase orders, contracts and approvals are complete and follow policy before processing.
• Maintain a clear audit trail so every file can be traced, cross-referenced and retained as required.
• Coordinate with Compliance, Internal Audit and Legal/Contracts, and pass contract and legal questions to the right team.
• Keep confidential procurement records, both physical and electronic, with proper version control.
• Prepare regular governance and status reports for management, including savings and compliance updates.

• Bachelor’s degree in business administration, law or a related field.
• 5 to 7 years of experience in administration, document control, compliance or a governance support role, preferably in construction or a semi-government environment.
• Working knowledge of procurement processes, tendering, governance, audit and internal controls.
• Familiarity with government procurement and documentation standards is an advantage.
• Excellent business writing and drafting skills in English. Arabic is an advantage.
• Proficiency in MS Office (Word, Excel, Outlook) and document or records management systems. ERP procurement module experience is an advantage.
• Professional communication suited to top management and authorities.