Closeout Specialist - Quantico

Job Location:

CMS Quantico VA - Quantico, VA 22134, Salary Range: $26.62 - $26.62 Hourly,

Job Summary:

Responsible for supporting the successful closeout of federal government contracts by conducting detailed contract research, documentation reviews, and reconciliation activities. Working as part of a collaborative team, this role analyzes contract files using government procurement and financial systems, verifies contract performance and billing records, maintains accurate electronic documentation, and ensures contract files meet all requirements for closeout. Utilizes government databases, SharePoint, and Microsoft Office applications to manage information, support compliance efforts, and maintain accurate records while adhering to all applicable government and security requirements.

• Receive, review, and process completed federal government contract files for closeout activities.
• Ensure contract files are complete, accurate, and prepared in accordance with contract closeout requirements and established procedures.
• Support the timely completion of contract closeout deliverables and documentation.

• Research and analyze assigned contract awards and files using government systems, including Procurement Integrated Enterprise Environment (PIEE), Electronic Data Access (EDA), Wide Area Workflow (WAWF), MyInvoice, and Shared Data Warehouse (SDW).
• Review contract, financial, and performance records to verify that quantities, expenditures, invoices, and deliveries are accurate and fully reconciled.
• Identify and resolve discrepancies by gathering and validating supporting documentation.

• Retrieve, organize, maintain, and archive contract documentation and supporting records.
• Save, name, and store electronic files in SharePoint in accordance with established document management standards.
• Ensure contract records are accurate, complete, and readily accessible for review and audit purposes.

• Utilize Microsoft Office applications, including Outlook, Excel, and Word, as well as Adobe Acrobat, to create, edit, maintain, and digitally sign documents.
• Maintain accurate electronic records and track contract closeout activities using designated systems and databases.
• Support team objectives through effective communication and collaboration.

• Adhere to all applicable government, contractual, and organizational policies and procedures.
• Protect sensitive information and maintain the confidentiality, integrity, and security of contract documentation.
• Comply with all military and government requirements related to the safeguarding of property, equipment, and information.

• Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, or a related field preferred.
• Equivalent combination of education, relevant coursework (including business-related coursework), and professional experience will be considered.
• Previous experience in contract administration, records management, data analysis, government contracting, accounting, administrative support, or a related field is preferred.

• Proficiency in the use of adaptive technology and the ability to effectively utilize Microsoft Office applications, including Outlook, Word, Excel, and Access.
• Strong analytical and problem solving skills with the ability to research, interpret, and validate information from multiple sources.
• Excellent attention to detail and accuracy when reviewing, reconciling, and maintaining contract documentation and records.
• Effective written and verbal communication skills with the ability to work collaboratively in a team environment.
• Strong organizational and time management skills with the ability to manage multiple assignments and meet established deadlines.
• Ability to learn and navigate government systems, databases, and electronic document management platforms.
• Ability to maintain confidentiality and handle sensitive information in accordance with government and organizational requirements.
• U.S. citizenship required to meet government contract and security requirements.

• Experience working with federal government contracts or procurement systems.
• Experience using Procurement Integrated Enterprise Environment (PIEE), Electronic Data Access (EDA), Wide Area Workflow (WAWF), MyInvoice, SharePoint, or similar systems.
• Intermediate…