Office & Finance Assistant; Part-Time​/Adjoint; e) administration et finances

Position: Office & Finance Assistant (Part-Time) /Adjoint(e) administration et finances
Your Mission  We're looking for someone to keep our Montreal office running smoothly and to support our finance operations, reconciling accounts, tracking receipts, and keeping our books clean and organized.
It's a mix of hands-on office work and detail-oriented finance admin. If you like order, spot inconsistencies without being asked, and want a foot in the door of a game studio, this could be a good fit.
What You Bring  Finance and bookkeeping     Reconcile bank feeds in Xero across our entities (payroll excluded), using Dext and the receipts in our accounting inbox

Categorize transactions using our existing Chart of Accounts, assigning them to the right projects and taxes and check with the Administrative Assistant when something isn't clear

Track outstanding receipts in a shared spreadsheet and flag the gaps

Match monthly bank statements against Xero and import anything missing so month-end is complete

Spreadsheets     Maintain the project spreadsheets, keep naming conventions consistent, and track changes so files stay accurate and easy to find

Enter receipts in the required format and verify the data

Clean up errors, inconsistencies, missing fields and broken formulas

Organize digital receipts, statements and supporting documents so our accounting firm can find what it needs

Around the office     Keep snacks and drinks stocked, and order what auto-ordering doesn't cover

Collect receipts from office purchases and upload them to Dext

Look after the office plants and general tidiness

Help the CEO with mail, packages and scanning

Pitch in on other in-office tasks as they come up

Bonus Points     Solid Excel and Google Sheets skills, Comfort with Google Workspace

Basic accounting knowledge debits and credits, expense categorization, basic tax treatment

Some exposure to Xero, or the confidence that you'll pick it up quickly

Clear written and verbal communication

AI Tools & Information Search proficiency

We care more about attention to detail and reliability than about the length of your CV. If you're early in your career but careful with numbers, we want to hear from you.
Nice to have     Previous office administration or bookkeeping experience

Dext and Click Up, we'll train you on both, they're straightforward

Why Ironbelly Studios?  Proven Track Record:
Our team has contributed to 300+ projects from indie to AAA franchises
Real Ownership:
This isn't a coffee-run job, you own our books alongside the office
Learn the Business:
Direct exposure to studio finance, our CEO, and an external accounting firm
Location  Hybrid role (1-2 times a week), around 20 hours a week with flexibility depending on what's going on.
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Votre mission  Nous recherchons une personne capable d'assurer le bon fonctionnement de notre bureau de Montréal et d'apporter son soutien à nos opérations financières, notamment en effectuant les rapprochements bancaires, en assurant le suivi des reçus et en veillant à ce que notre comptabilité soit claire et bien organisée.
Il s'agit d'un poste alliant des tâches administratives pratiques et des missions de gestion financière exigeant le souci du détail. Si vous aimez l'ordre, que vous repérez les incohérences de votre propre initiative et que vous souhaitez faire vos premiers pas dans un studio de jeux vidéo, ce poste pourrait vous convenir.
Ce que vous apportez  Tenir les livres     Concilier les flux bancaires dans Xero pour les deux entités (la paie est exclue), à partir de Dext et de notre boîte courriel comptable

Classer les transactions selon notre plan comptable, en attribuant le bon projet et les taxes (TPS/TVQ)

Faire le suivi des reçus manquants dans une feuille partagée et signaler les écarts à la direction deux fois par mois

Comparer les relevés bancaires mensuels avec Xero et importer…