Philemon Wright​/Hadley Jr. High School - Office Agent Class I, Regular LP* ​/ Agente ou Agent de Bureau, Classe I

Position: Philemon Wright/Hadley Jr. High School - Office Agent Class I, Regular LP* / Agente ou Agent de Bureau, Classe I,
Location: Québec City

We, the Western Quebec School Board, acknowledge that the lands upon which we live, learn, and work are the traditional unceded territory of the Algonquin Anishinaabe peoples. We thank them for sharing these lands and commit, as an organization, as educators and as individuals, to an ongoing relationship that recognizes and respects the lands, traditions, and culture of the Anishinaabe people.

The Western Quebec School Board is committed to building an educational community with the common purpose to realize the potential of all our students by cultivating a strong corps of support, professional, teaching, and administrative excellence. We, therefore, encourage applications from Indigenous people, as well as from other racialized people groups, persons living with a disability, people of religious faith, and gender minorities.

As an organization, we strive to hire individuals who reflect the communities we serve, and who embody and practice a love of life-long learning, teamwork, and the highest professional ethics. Our efforts to achieve a diverse workforce that contributes to a culturally safe working environment include establishing proactive employment practices to address systemic barriers and removing obstacles to hiring and retaining qualified people.

Nature of the work The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures. Characteristic functions The employee in this class of employment ensures that the applicable practices, regulations, directives, policies, methods and procedures are respected. To do so, he or she drafts, prepares, produces, verifies and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature;

in this context, gathers, validates and compiles the necessary data. He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at the counter, by mail or direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances.

He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties. As instructed, the employee carries out administrative operations related to aptitude tests and administers examinations. The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs;

he or she carries out research; uses electronic mail. He or she may be required to help, on occasion, colleagues with the common software and programs used. The employee may be required to train new class I office agents as well as to coordinate the work of support staff. If need be, he or she performs any other related duty.

Required qualifications

Schooling and experience Hold a Diploma of Vocational Studies in an appropriate specialty for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have one (1) year of pertinent experience. Other Requirements Have some knowledge of office automation In accordance with Law 94, new employees must comply with regulations concerning the wearing of religious symbols in the workplace.

While the Board values diversity and inclusion, we are required to fulfill our obligations under provincial law.
** Regular - LP = Regular Leading to Permanence (Tenure)___________ Nous, la commission scolaire de Western Quebec, reconnaissons que les terres sur lesquelles nous vivons, apprenons et travaillons sont le territoire…