Administration Technician - Continuing Education

## administration technician - continuing education apply now
** reference**: s-250225-67
** Final date to receive applications:
** september 29, 2026 11:59 pm edt
** important:
** permanent, full-time mon-fri 8:30am-4:30pm, or other upon arrangement with the manager
** job summary:
** under the direct supervision of the administrative manager in the centre of continuing education, the technician acts as a resource person to program coordinators and managers, whose actions and duties relate to the development, management and coordination of academic programs, courses and projects.
** duties and responsibilities:
*** coordinate, plan and administer, in collaboration with the program coordinators and various college departments, all technical and administrative procedures related to the promotion, information sessions, admission document follow-up, faculty hiring and contracts, orientation, stage placements, and day-to-day management of continuing education aec programs, rac programs, evening credit courses and online course offerings.
* coordinate cohort start-up activities, including registration, orientation, scheduling, and communication with students, faculty, and program coordinators.
* monitor and follow up on student files and program-related requirements to ensure timely completion and accurate records.
* organize logistics for information sessions and prepare associated documentation.
* assist with technical aspects related to faculty hiring and contracts.
* ensure documentation related to stage placements is complete.
* coordinate the planning and preparation of rac cohorts, including timelines, deliverables, scheduling, documentation, and communication with program coordinators, content specialists, faculty, and students.
* develop and maintain planning tools, tracking documents, and sharepoint resources to monitor rac activities, deadlines, and ministry-related requirements.
* produce revenue and expense reports related to all rac activities to assist with preparation of budgets
* produce content specialists’ contracts and track same in a financial tracking sheet
* participate in the project management and promotion of all rac activities
* provide administrative and technical support to students throughout the stage placement process and follow up on outstanding requirements.
* promote the stage module to current aec students and potential employers and provide technical support for registration through classroom presentations, eblasts, mio, telephone support, and other communication channels.
* promote module to potential employers.
* compile registration data for stage placement approval by program coordinator.
* ensure that all stage documentation is finalized according to college procedures, including cnesst coverage, liability insurance, and academic conformity.
* monitor course and program content and report changes to the webmaster to ensure accurate course information, dates, and admission information for marketing and communications.
* provide up-to-date program information to  and other government websites.
* administer, in collaboration with communications and the manager centre for continuing education, various marketing campaigns.
* collect analytical data on the effectiveness of such campaigns.
** miscellaneous**:
* research, analyse and compile data for reports, such internal reports & government agencies.
* develop and maintain operational tools, workflows, and resources to support efficient program coordination, communication, and consistent administrative processes.
* provide operational support to program coordinators and managers during periods of high activity, including registration, orientation, cohort start-up, and unexpected staffing or scheduling changes.
* perform other…