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Administrative assistant

Job in Québec City, Québec, Province de Québec, Canada
Listing for: Louise Taverne & Bar à Vin
Full Time position
Listed on 2026-09-25
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator
Job Description & How to Apply Below
Location: Québec City

  • Durée de l'emploi:
    Permanent
  • Langue de travail:
    Français
  • Heures de travail: 40 hours per week
  • Education:
  • Expérience:
Education
  • Secondary (high) school graduation certificate
Work setting
  • Restaurant
Tasks
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Review HR projects to assure compliance with laws and regulations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry
  • Maintain and manage digital database
  • Reconcile accounts
  • Prepare reports on sales volumes, merchandising and personnel matters
  • Prepare and submit reports
  • Perform administrative tasks
  • Label, file and retrieve documents
  • Invoice clients
  • Assist in analysis of data and preparation of reports
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Prepare and monitor contracts and budgets
Computer and technology knowledge
  • Acomba
  • MS Excel
  • MS Outlook
  • MS Power Point
  • MS Windows
  • Project management software
  • Social Media
  • Adobe Acrobat Reader
  • Google Drive
  • Electronic mail
Technical or specialized writing
  • Commentary
Area of specialization
  • Reports and records
  • Invoices
Work conditions and physical capabilities
  • Ability to work independently
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Work with minimal supervision
Personal suitability
  • Ability to multitask
  • Excellent written communication
  • Flexibility
  • Judgement
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
Screening questions
  • Do you have experience working in this field?
Experience
  • 1 year to less than 2 years
Employment terms options
  • Morning
  • Day
Other benefits
  • Other benefits
Support for newcomers and refugees
  • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
  • Does not require Canadian work experience
Support for youths
  • Offers mentorship, coaching and/or networking opportunities for youth
  • Provides awareness training to employees to create a welcoming work environment for youth
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