Senior Administrative Assistant

Location:
Montreal
- West Island

IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.

Division:
Sales & Distribution

Location:
Montreal
- West Island

IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.

Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.

With a vision to inspire financial confidence, IG Wealth Management is recognized as one of Manitoba's Top Employers, Canada's Top 100 Employers, and Best Diversity Employers, aiming to innovate the industry and support Canadians in achieving their financial goals.

Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values:
Be better; we strive for improvement in everything we do. Be accountable; we foster clarity and are empowered to act responsibly. Be a team; we are united to drive collective impact to achieve our goals.

We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to support the Regional Vice President and regional leadership team. This role is responsible for executive administration, event planning, project coordination, regional operations support, and technology adoption initiatives.

• Provide confidential executive-level administrative support to the Regional Vice President.
• Manage calendars, meetings, travel arrangements, correspondence, expense reports, and email communications.
• Coordinate regional meetings, conferences, advisor events, client events, and community initiatives.
• Support business development, marketing activities, and client acquisition programs.
• Manage and coordinate special projects and regional initiatives.
• Prepare reports, presentations, meeting materials, and other business communications.
• Support technology adoption and leverage tools such as Microsoft Copilot to improve efficiency and collaboration.
• Administer regional budgets and support office operations.
• Collaborate with regional leadership, consultants, and corporate partners across multiple locations.
• Promote a culture of compliance, inclusion, professionalism, and exceptional client service.

• Post-secondary education in Business Administration or a related discipline, or equivalent experience.
• Minimum 5 years of administrative experience, preferably in financial services, sales, or a professional services environment.
• Excellent organizational, communication, and relationship management skills.
• Ability to handle confidential information with professionalism and discretion.
• Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Teams) and intermediate Excel skills.
• Strong project coordination and event management experience.
• Bilingualism (English and French), written and spoken, is strongly preferred.
• Knowledge of, or willingness to learn, Artificial Intelligence (AI) tools such as Microsoft Copilot.
• Ability to manage multiple competing priorities in a fast-paced environment.

Knowledge of French and English is required to support clients and Team members within and/ or outside the province of Quebec.

The expected annual base salary range for this role is $58,000 - $76,500, which is determined based on skills, knowledge and experience and geographic location. In addition to base salary, this role is eligible for annual short-term incentive, health and well-being benefits, retirement and savings plan, paid time off and career development.

• WORK LIFE BALANCE:
  
  hybrid & flex work arrangements.
• INCLUSIVE CULTURE AND DIVERSITY: living our core values:
  Be a Team, Be Accountable, Be Better, engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest, identity, or background).

IGM is a diverse…