Human Resources Associate

This is a full‑time, 12‑month, non‑exempt position that reports to the Chief Human Resources Officer and is located on JWCC's main campus in Quincy, Illinois. Position begins immediately.

The Human Resources Associate at John Wood Community College is responsible for managing and enhancing the recruitment and hiring processes to attract, evaluate, and onboard highly qualified candidates. The role involves coordinating recruitment efforts, fostering a positive candidate experience, ensuring compliance with employment regulations, and supporting the college's strategic goals to cultivate a talented and diverse workforce.

• Develop and implement targeted recruitment strategies to attract a diverse pool of qualified candidates.
• Collaborate with hiring departments to understand job requirements and create compelling job postings.
• Utilize AAIM Track and other job boards, social media platforms, and networking opportunities to actively source and engage candidates.

• Conduct initial candidate contact and assess qualifications to determine fit for open positions.
• Coordinate search committees, ensuring all members understand their roles, confidentiality, and legal responsibilities.
• Schedule interviews and facilitate communication between hiring managers and candidates.
• Attend all interviews for search committees to ensure fair hiring practices are being followed for positions below the Leadership/Dean level.
• Prepare interview packets and ensure all necessary documentation is collected post‑interview.
• Verify employment eligibility, conduct reference and background checks, and ensure compliance with local, state, and federal employment laws.
• Manage applicant tracking systems, ensuring accurate record‑keeping throughout the hiring process.

• Oversee the seamless onboarding process for new hires, ensuring they are effectively integrated into the college community.
• Complete new hire paperwork and conduct orientation sessions for new employees.

• Serve as the primary liaison between candidates, hiring managers, and the Human Resources department.
• Foster strong relationships with community partners, universities, and professional organizations to build a talent pipeline.

• Track recruitment metrics, such as time‑to‑fill and sourcing channels, and provide reports on recruitment effectiveness.
• Offer insights and recommendations for improving recruitment strategies based on data analysis.
• Monitor non‑board‑approved positions and assist in budget approval tracking.

• Schedule probationary meetings with supervisors, employees, and the Human Resources Coordinator or Chief Human Resources Officer.
• Assign employee trainings and run reports on completion rates.
  
  Assist with the Wellness Program as needed.
• Provide support for other departmental functions and projects, including serving as backup for the Human Resources Specialist when needed.

• Associate’s degree required;
  Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. Equivalent experience may be considered.
• At least 2 years of experience in recruitment, hiring, or a related HR role.
• Experience in higher education or public institutions is a plus.

• Strong knowledge of recruitment best practices and employment regulations.
• Excellent interpersonal, communication, and organizational skills.
• Commitment to diversity, equity, and inclusion in all recruitment efforts.
• Ability to maintain confidentiality and handle sensitive information in accordance with privacy laws and institutional policies.
• Professional integrity and the ability to work with discretion and confidentiality.
• Capable of managing a high‑volume workload and meeting deadlines in a fast‑paced environment.
• Strong collaboration skills, with the ability to work effectively with diverse groups and individuals.
• Proficient in interpreting administrative policies and procedures.
• Effective written and verbal communication skills.
• Ability to innovate and incorporate new…