Administrative Assistant

Join us as an Administrative Assistant at Atria Management Company
.

• Assist the Community Business Director with accounts receivable duties, including maintaining resident data, inputting ancillary charges, generating monthly billing statements, and reviewing aging reports.
• Support accounts payable processing by coding invoices, entering data into systems, and filing vendor documents.
• Execute payroll functions such as running daily punch reports, correcting missed punches, and aiding in pay‑period end processes.
• Contribute to human‑resource tasks, including new‑hire orientation, enrollment, and plan changes, while maintaining personnel files per policy.
• Participate in month‑end close activities, gathering accruals from department heads and conducting account research.
• Provide direct phone coverage in collaboration with receptionist staff.
• Order and manage community office supplies.
• Operate company vehicle to community and social events, when required.
• Assist sales efforts by scheduling tours, answering phone inquiries, and conducting tours.
• Perform additional duties as assigned.

• High school diploma or GED, or 1–3 months of related experience/training, or equivalent combination.
• Proficient computer skills, especially Microsoft Office, and internet navigation.
• Completion of all Atria‑specified training programs.
• State‑required training compliance.
• Ability to read and comprehend simple instructions, correspondence, and memos.
• Capability to write straightforward correspondence.
• Skill in presenting information to customers, clients, and colleagues in one‑on‑one and small‑group settings.
• Basic math proficiency (addition, subtraction, multiplication, division, fractions, decimals).
• Common sense application for detailed written or oral instructions.
• Problem‑solving skills for situations with a few concrete variables.
• Flexibility to work various schedules and shifts.

• Paid holidays and paid time off.
• Annual anniversary reward for full‑time employees (starting at $500).
• Annual Scores Reward ($500 full‑time, $250 part‑time) based on community survey results.
• Health, dental, vision, and life insurance.
• Retirement savings plan (401(k) with employer match).
• Tuition reimbursement for U.S. based communities.
• Other benefits vary by employee classification and location.

Apply online using the “Apply Now” button. The application takes 5–10 minutes. You’ll receive a confirmation email afterward.

Boston, MA – Salary range: $75,000–$95,000.