Administrative Assistant

Join to apply for the Administrative Assistant role at Atria Senior Living

This role offers a base pay range of $20.00/hr to $24.00/hr
, with contributions and benefits designed to support employees.

• Paid holidays and PTO
• Annual anniversary rewards starting at $500 for Full Time employees
• Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S. Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

• High school diploma or GED; or one to three months related experience and/or training; or equivalent combination of education and experience.
• Proficient computer skills with Microsoft Office and internet navigation.
• Must successfully complete all Atria specified training programs.
• State required training guidelines.
• Able to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees.
• Basic math skills: add, subtract, multiply, divide using whole numbers, fractions, decimals.
• Apply common sense understanding to carry out detailed but simple written or oral instructions.
• Ability to resolve problems involving a few concrete variables in standardized situations.
• Able to work various schedules and shifts as needed.

Performs the administrative and business office services tasks as assigned by the Community Business Director.

• Assists with accounts receivable: maintaining resident data, inputting ancillary charges, generating monthly billing statements, reviewing aging reports, and supporting collection efforts.
• Assists with accounts payable: coding invoices, data entry, copying and filing vendor files.
• Assists with payroll functions: running daily punch reports, correcting missing punches, supporting pay period end functions, filing, and training staff on time clock procedures.
• Assists with human resource functions: new hire orientation, enrollment and plan changes, maintaining controlled personnel files, tracking FMLA, Workers’ Compensation, and other assigned programs.
• Assists with month-end close: collecting month-end accruals, researching accounts with department heads.
• Assists in direct phone coverage with receptionist staff.
• Manages and orders community office supplies.
• May drive company vehicle for community destinations when required.
• Supports sales effort by scheduling tours, completing phone inquiries, and conducting tours as needed.
• May perform other duties as needed and/or assigned.

Entry level

Part-time

Administrative

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