Executive Assistant

* Perform general office/facilities management duties to include: managing the inventory of office supplies, ordering additional supplies as needed, coordinating any facility needs with the office park vendor and ensuring that costs are appropriately managed
* Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance
* Point of contact for office staff on any issues and/or corporate information
* Responsible for travel logistics and arrangements for the COO
* Responsible for managing events from conception through to completion and ensuring deadlines and budgets are adhered to; coordinate details which includes locations, contract negotiations and menu selection
* Organize facilities and manage event details including decor, catering, entertainment, transportation, location, invitee list, special guests/speakers equipment, promotional material etc
* Proactively handle any arising issues and troubleshoot any emerging problems throughout the course of the event
* Propose ideas to improve provided services and event quality
* Research market, identify event opportunities and generate interest for future meetings
* Frequently working in and preparing documents in Word, Excel, Power point and G-Suite
* 3+ years of experience supporting a senior executive in a corporate environment
* 3+ years hands on event management experience
* Expertise in customer relationship management
* Experience with Microsoft Office Suite, Google Workspace and AMEX Travel
* Ability to collaborate with individuals at all levels—internal and external to the organization
* A strategic thinker who is adept at multitasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes
* High level of accountability with the ability to work independently and take initiative to get things done
* Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands, while remaining flexible as priorities arise
* Strong communication skills, both written and verbal
* Be an adaptable, flexible problem-solver
* Other duties as assigned
* Experience in establishing priorities and meeting deadlines with consistent attention to detail in all correspondence and planning
* Proactive approach in taking on responsibility and willingness to help others when necessary
* Strong organizational, time management and follow-through skills
* High degree of maturity, honesty, trust and integrity, cultivating these qualities in others
* In office
** 4 days per week**; ability to work remotely 1 day per week or as dedicated by the business
* Degree or equivalent business experience
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