Payroll Manager

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Quincy, MA, US

Salary Range: $ To $ Annually

The Massachusetts Teachers Association (MTA) represents over 117,000 members and nearly 400 locals across the state and employs a full-time staff of over 170. Our members are public school teachers, faculty, professional staff, and education support professionals working at public schools, colleges, and universities. As a member-driven organization and the largest union in New England, our collective power makes MTA an influential voice for educators, students, and their communities.

We are proud to be an advocate for social, racial, and economic justice and for a public education system that provides one of the cornerstones of a democratic society.

The Payroll Manager is responsible for overseeing and managing the organization's payroll functions to ensure accurate and timely processing and reporting of employee compensation, including accurate and timely payroll reporting for grant, political and ballot campaign considerations. Key responsibilities are directing and providing guidance and supervision to payroll staff, communicating payroll processing requirements to the MTA user community, maintaining compliance with federal and state regulations, identifying, and implementing efficient payroll processes, systems, and updating procedures.

• Oversee the daily workflow of the payroll department.
• Supervise and mentor payroll staff.
• Promote a culture of service and operational excellence.
• Conduct training on payroll systems and compliance standards.
• Demonstrate strong leadership and team-building capabilities.
• Recruit, interview, hire, and train new staff in the department.
• Provides constructive and timely performance evaluations.

• Oversee end-to-end payroll processing, reporting, and payment for weekly, semi-monthly, and annual cycles, including review and approval of each payroll cycle’s reconciliation to associated ADP Payroll Register/Report before transmission, and ensure accurate and complete transaction records and documentation are maintained.
• Review and approve GL Payroll posting entries, along with the supporting schedules, to record ADP payroll system activity to General Ledger.
• Review and approve payroll reconciliations including Accrued Payroll, 401k, Accrued Retirement, Flexible Spending, Long Term Care, Union Dues, MBTA and Vision. Investigate variances.
• Coordinate with IT and Finance to identify taxable meals and mileage expenses, determine taxability, notify affected employees, prepare ADP upload files, and validate and document updates.
• Coordinate with IT to identify employee expenses reported more than 60 days after they were incurred, review taxability and operational issues, notify affected employees of W-2 and ADP updates, process approved extensions, prepare upload files, and validate and document updates.
• Ensure accuracy of W2 updates for LTD payments, Medical Benefits, Taxable Meals & Mileage, Late Expense Reimbursements, and eligible overtime.
• Oversee employee STD, LTD, and PFML payments to ensure all payments issued by TPA are received and deposited timely.
• Support annual Year-Round Organizing Campaign. Includes review of current year program reporting requirements with the project team to determine if changes are needed to ADP set up. If needed, research options, communicate additional requirements to ADP and project team. Ensure system design allows for accurate and timely reporting. Update current year travel stipend calculation and communicate to project team.
• Support various…