Project & Preconstruction Coordinator

Bukacek Construction Group, Inc., a Certified Woman-Owned Business, has been a prominent leader in construction services in Southeastern Wisconsin since 1963. As a commercial general contractor and construction manager, the company focuses on delivering quality, excellence, and personalized attention to bring clients’ visions to life. Bukacek Construction prides itself on a strong reputation for craftsmanship and a commitment to ensuring client satisfaction through outstanding service.

The Project & Preconstruction Coordinator reports to assigned Project Managers and the Senior Project Coordinator. This role is responsible for supporting project administration and preconstruction activities, while providing essential administrative support as needed. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced commercial construction environment.

• Provide administrative support for project development, planning, scheduling, document tracking, change documentation, subcontracting, issue resolution, and other project-related functions.
• Prepare owner contracts and assist with subcontract documentation.
• Coordinate and administer the setup of all project-related tasks from job startup to closeout.
• Organize, maintain, and document the transmission of contract documents and project information, ensuring accurate information flow across teams.
• Communicate with clients, subcontractors, and vendors via email and phone.
• Document and follow up on key actions and decisions from meetings.
• Prepare presentation materials and reports for internal and external meetings.
• Undertake additional project-related tasks as requested.
• Support the Chief Estimator and Project Management team during preconstruction.
• Contact subcontractors who have not responded to bid invitations, update Procore, and report results to the Estimator and/or Project Manager.
• Update and maintain subcontractor and vendor contact information across systems including Procore, Sage (Address Book/AP), and Outlook.
• Assist with the review of Certificates of Insurance (COIs), ensuring compliance with company requirements, saving documents to appropriate folders, and following up with subcontractors on incomplete or missing COIs.
• Assist the administrative team with general office duties, including answering phones, greeting visitors, and other light administrative tasks as needed.

• Minimum of 2 years of experience in a related field (construction, project coordination, or administrative support) is preferred, but not required.
• Exceptional verbal, written, and presentation skills.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with Procore is a plus, but not required.
• Knowledge of file management systems and general administrative procedures.
• Ability to meet tight deadlines while maintaining accuracy.
• High level of professionalism and ability to maintain strict confidentiality.
• Opportunities to earn quarterly incentive bonuses based on the performance of the projects you support.
• Health, dental, and vision insurance
• Life insurance and long-term disability insurance
• Paid time off (PTO) and paid holidays
• 401(k) with company match
• Professional development and growth opportunities
• Supportive, team-oriented work environment
• Stable, long-term employment with an established company