Specialist, Publication Coordinator - Hybrid

Overview

Overview: The Publication Coordinator will work closely with Publication Managers, agency partners and internal and external publication stakeholders to assist with tracking, database entry, reports, updates, budgets and communication of Scientific Communications & Information Sciences Department (SCIS) projects and outputs.

With minimal supervision:

• Attend publication team meetings for planning knowledge and assist Publication Manager with note taking and meeting summary.
• Assist the Publication Manager in development and maintenance of publication plan slide decks.
• Assist with congress plan activities including development/maintenance of presentation trackers, document trafficking, author travel request management, archival of final versions and QR code process.
• Manage document flow to/from internal and external service providers, joint venture document review and clearance, and independent manuscript review.
• Manage tracking and reporting of unsupported internal and external publication projects such as those from academic research organizations, cooperative groups, joint ventures and independent study initiatives.
• Maintain Datavision records, document posting to shared sites, journal and congress listings.
• Assist with Datavision agency financial management and reporting.
• Assist with medical communications agency contracting and budget management, reference requests, bibliography management, posting of study data packages for author access and delivery of protocol documents to journals.
• Assist with publication compliance-related activities and ensure that department-managed documents and archives comply with established company standards.
• Develop and maintain publication shared site for a therapeutic area.
• Travel (up to 10%) may be required.

Education and Experience:

• BS (or BA plus experience in a scientific discipline or clinical research)
• 2 years medical communications agency, scientific affairs, research or knowledge management experience.

Required Experience &

Skills:

• Advanced interpersonal and written communication skills.
• Excellent project management and organizational skills to manage competing timelines and projects.
• Proficiency in Microsoft applications.

Preferred Experience &

Skills:

• Publication management software applications experience a plus.

Required Skills:

• Adaptability, Budget Development, Budget Management, Clinical Research, Cloud Storage, Communication Sciences, Data Analysis, Document Publishing Software, Feasibility Studies, Financial Management, Financial Review, Financial Statements, IT Competency, Knowledge Management, Medical Communications, Medical Logistics Management, Microsoft Applications, Performance Monitoring, Project Management, Project Management Tools, Project Planning, QR Codes, Resource Allocation, Risk Management

US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please  if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

U.S. Hybrid Work Model:
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work model consisting of three total days on-site per week, Monday - Thursday, with Friday remote, unless business critical tasks require on-site presence.…