Trademark Paralegal II - Hybrid; Rahway, NJ

Job Description

We are currently seeking a Paralegal to join the Trademark and Copyright team in the Office of General Counsel. This position will provide essential support to attorneys and internal stakeholders in managing the company’s extensive trademark portfolio and related functions. The ideal candidate will bring advanced knowledge of trademark processes and contribute to team-wide initiatives and process improvements.

Responsibilities include:

• Manage global trademark dockets and deadlines
• Conduct, review and analyze worldwide trademark clearance screens
• Prepare and file trademark applications; support prosecution, maintenance, and portfolio management
• Coordinate with foreign counsel on international filings and prosecution
• Review trademark watch notices
• Support broader IP matters, including corporate transactions, copyright, customs/recordations, domain strategy, and enforcement/oppositions.
• Prepare status reports and schedules as needed
• Communicate with attorneys and stakeholders regarding IP matters
• Review invoices in electronic billing system, ensuring compliance with billing guidelines
• Assist with quality assurance reviews of trademark records and filings
• Identify workflow improvements and contribute to process optimization, templates, and best practices across the team
• Coordinate with attorneys on special requests or complex projects
• Attend to other duties as assigned, with support of attorney as appropriate

Qualifications

Education:

• High School degree required
• Associate’s degree, bachelor’s degree, or Paralegal certificate preferred

Required

Work Experience:

• Minimum of 3 years of trademark paralegal experience.

Skills:

• Substantive trademark expertise: solid knowledge of U.S. and international trademark law, and prosecution, clearance, enforcement, and portfolio management processes
• Independent, reliable execution: works autonomously, follows through on commitments, and takes ownership of outcomes
• Organization and prioritization: excels at structuring workload, meeting deadlines, and managing multiple matters simultaneously in a fast-paced environment
• Problem solving: identifies root causes, anticipates obstacles, and proposes practical, risk-aware solutions; explores alternatives and escalates thoughtfully when needed
• Technical proficiency: MS Office (Outlook, Word, Excel); trademark search/watch platforms (e.g., Corsearch, Compu Mark); docketing systems (e.g., TIPMS, ANAQUA, WebTMS); USPTO website
• Detail oriented: maintains accurate records, proofs filings meticulously, and safeguards data integrity and confidentiality
• Learning mindset and innovation: stays current with trademark/industry trends; experiments responsibly with new tools and technologies (including AI) to improve efficiency and quality; documents and shares best practices

Required Skills: Accountability, Adaptability, Best Practices Research, Brand Asset Management, Cite Checking, Commercial Transactions, Communication, Confidentiality, Contract Administration, Data Management, Electronic Billing, Filing Documents, Invoice Processing, Legal Acumen, Legal Documents Preparation, Legal Research, Legal Technology, Litigation Preparation, Microsoft Office, Notary Services, Patent Databases, Patent Prosecution, Portfolio Management, Process Improvements

Preferred

Skills:

Current Employees apply HERE;
Current Contingent Workers apply HERE

US and Puerto Rico Residents Only: Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please  if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.

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