Project Accounting and Payroll Administrator

Predominantly Remote, Periodic In-Person Meetings and Training in/around Raleigh, NC

Part-Time (15-25 hours per week)

Goins Sweitzer Engineers and Consultants (GSEC) is a multi-modal, transportation-focused consulting firm offering construction management solutions to our clients’ infrastructure project needs through the delivery of responsive, high-quality construction and engineering inspection (CEI), contract administration, construction materials management, utility coordination, training, value analysis, cost estimating, risk assessment, and specialized project and program management consulting services.

We are committed to delivering exceptional services and creating a truly outstanding experience for both our employees and our clients. Our firm was built with the vision of fostering a work environment that inspires personal and professional growth, empowering every individual to reach their fullest potential. This employee-centric culture fosters an environment that attracts top-tier professionals who are deeply committed to delivering exceptional, high-quality services with professionalism and genuine care for our clients.

The Part-Time Project Accounting & Finance Specialist will be responsible for the firm’s accounts receivable, project financial tracking, subconsultant invoice administration, and biweekly payroll (to include some HR functions within payroll system).

This position requires exceptional attention to detail; advanced Excel capabilities; sound financial judgment; high integrity and trust in handling sensitive information; and the confidence to follow up with clients, project managers, and subconsultants when information or action is needed. The successful candidate will not simply process transactions; they will help GSEC maintain accurate, timely, and well-organized financial systems as the company grows.

• Prepare accurate and timely monthly client invoices in accordance with contract terms, billing schedules, and project requirements.
• Coordinate with project managers to obtain supporting documentation, confirm billing status, and resolve discrepancies before invoices are submitted.
• Maintain accounts receivable records and monitor outstanding balances and invoice aging.
• Follow up professionally and consistently on unpaid or overdue invoices.
• Record and reconcile payments received, ensuring they are applied to the appropriate clients, projects, and invoices.
• Maintain organized billing documentation and supporting records for each project.

• Establish and maintain project budget-tracking tools.
• Monitor project budgets, labor expenditures, subconsultant costs, invoiced amounts, and remaining contract capacity.
• Identify potential budget concerns, billing gaps, or inconsistencies and communicate them promptly to firm leadership and project managers.
• Prepare clear financial reports that support project management and leadership decision-making.
• Assist with other financial analyses as needed.

• Review all subconsultant invoices for accuracy, contractual compliance, appropriate labor classifications and rates, allowable expenses, and adequate supporting documentation.
• Coordinate with subconsultants to resolve missing information, discrepancies, or other invoicing concerns.
• Incorporate approved subconsultant costs into GSEC’s prime invoices accurately and within the applicable billing cycle.
• Track amounts billed, received, and paid for each subconsultant and project.
• Document payments to subconsultants in accordance with contract requirements and company procedures.
• Maintain complete and organized records for…