Payroll Manager

Payroll Manager We are seeking an experienced Payroll Manager to oversee a complex, multi-state payroll function for a growing organization with approximately 1,000 employees. This role will manage payroll across multiple employee populations and compensation structures while ensuring compliance with federal, state, and local payroll and tax requirements. This is a hybrid position requiring two days onsite per week.

Key Responsibilities Manage and oversee end-to-end payroll processing for approximately 1,000 employees, with the ability to support continued organizational growth. Oversee weekly payroll for hourly employees and biweekly payroll for salaried employees, along with quarterly and annual bonus payments. Manage payroll for employees who live and work across numerous states, including employees who perform work in multiple states throughout the year.

Ensure proper application of multi-state payroll taxes, state reciprocity agreements, withholding requirements, and other state-specific payroll regulations. Stay current on evolving federal, state, and local payroll and tax laws and research complex payroll matters as needed. Support payroll requirements associated with prevailing wage contracts and applicable reporting requirements. Review and approve payroll, resolve discrepancies, and ensure accurate and timely processing.

Partner with Accounting on payroll-related journal entries, reconciliations, accruals, and general ledger activity. Manage complex compensation items ranging from hourly wages through executive compensation and bonus programs. Work across multiple payroll, timekeeping, and compliance systems to ensure accurate data flow and reporting. Identify opportunities to improve payroll processes, controls, documentation, and efficiencies as the organization continues to grow. Provide guidance and oversight to payroll team members while serving as the primary resource for complex payroll questions.

Qualifications Bachelor’s degree in Accounting, Finance, Business, or a related field required. Minimum of 5 years of progressive payroll experience, with deeper payroll experience strongly preferred. Extensive hands-on experience with complex multi-state payroll, including employees who may live in one state and perform work in multiple other states. Strong knowledge of multi-state taxation, state reciprocity agreements, payroll compliance, and changing payroll tax regulations.

Experience managing payroll across multiple employee populations, pay frequencies, and compensation structures.

Experience with payroll accounting functions such as journal entries, reconciliations, and accruals is preferred.

Experience with large payroll platforms is preferred. Prevailing wage experience is helpful but not required. Strong research, problem-solving, and judgment skills with the ability to independently work through complex payroll issues. Comfortable working in a growing environment where processes and systems continue to evolve. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

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