Administrative Assistant; Part-Time

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Base pay range: $15.00/hr - $15.00/hr

Established in 1990, Owens Realty Services is a full‑service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company. We efficiently and economically manage real‑estate investment portfolios, residential apartments and condominiums, government buildings, educational facilities, corporate campuses, high‑profile venues and family entertainment parks in both the public and private sectors. Owens Realty Services affiliates with significant industry associations to stay on the forefront of new management models, marketing strategies and maintenance techniques.

We integrate industry best practices to achieve the highest quality of service delivery for our clients, maintain the maximum life cycles for critical capital investments, and provide a healthy and clean environment for all building tenants and visitors while delivering substantial cost savings.

• Strive for professional excellence in the performance of their jobs.
• Understand and support the company's direction.
• Provide superior service to our customers and employees.
• Be flexible, innovative, and responsible to change.
• Manage human and financial resources wisely.
• Be a team player, helping others to succeed.
• Encourage open communication throughout the company.
• Treat all individuals with dignity and respect.
• Have pride in and sell Owens Realty Services to others.
• Be energetic and excited about their field of work and of others around them.
• Be able to go above and beyond what is expected of them.
• Be involved and enveloped in the entire business of our company.

Pay rate: $15.00/hr

Weekly hours: 12 hours a week.

Schedule: Monday, Wednesday, and Friday 8AM - 12PM

As a core member of the team, you will be responsible for management and coordination of supportive services for the Facility Manager and staff. In this role, you will interact with professionals throughout the organization and report to the Site Manager of the portfolio.

• Plan, direct and supervise office support services for the department, including organization of the office, ensuring efficient procedures, mail procedures, filing systems, invoice documentation, telephone, computers, and ensuring that all systems are operational and records are up to date.
• Manage scheduling staff via our Win Team system.
• Process payroll, submitting proper HR paperwork to the corporate office.
• Assist Facility Manager to ensure departmental compliance with company policies and procedures.
• Maintain inventory of office supplies and company forms for project team use.
• Participate in facilities planning, preventive maintenance and custodial operations as needed.
• Participate in dispatch of personnel as needed.
• Assist with ordering custodial supplies.
• Assist with recruitment and onboarding of new hires, including overseeing Core 6 safety training.
• Implement and update employee badge system and ensure employees are trained on the time clocks.
• Act as a member of the implementation team for new account set‑ups and train new employees on their job requirements.
• Perform additional duties as required.

• Minimum of 2 years of office experience.
• Excellent communication and customer service skills, including strong writing, speaking and listening abilities.
• Excellent computer skills and above‑average knowledge of office software packages (Word, Excel, Outlook, etc.).
• Solid attention to detail.
• Data entry skills for work order system.
• Ability to operate equipment such as copy machines, personal computers, scanners and other office equipment.
• Confident positive attitude.
• Excellent organizational skills.
• Ability to multi‑task and work in a fast‑paced environment.
• Must be a team player.
• Bi‑lingual Spanish.

• High school diploma/GED required; college preferred.

• While performing the duties of this job, the employee is frequently required to sit, stand, walk; use hands to finger, handle or feel objects and tools or…