Administrative Assistant- Office & Marketing

Overview

Administrative Assistant — Office & Marketing

SSN Corporation is seeking a motivated Administrative Assistant in its office in Raleigh to perform a range of administrative and office support activities to create and maintain a pleasant work environment, ensuring organizational effectiveness, communication, and safety. The candidate should be able to ensure the smooth running of the day-to-day office tasks, as well as contribute to and assist with basic marketing needs.

• Act as the initial point of contact for internal and external communications (phone, email, mail, deliveries); sort, prioritize, and direct as appropriate.
• Maintain and manage the office calendar, schedule appointments and meetings, track staff PTO, and communicate key dates and changes.
• Ensure the smooth day-to-day running of the office, including supplies, equipment, repairs, errands, and layout organization.
• Coordinate with vendors and building maintenance (e.g., cleaning, security, service providers); handle contracts and price negotiations.
• Oversee the general and administrative office budget; ensure timely and accurate financial reporting.
• Serve as a resource for staff regarding office-related issues (e.g., travel, supplies, workspace, equipment).
• Assist in the creation and distribution of marketing materials, newsletters, presentations, and digital content.
• Help manage and monitor company social media accounts and contribute to the online marketing strategy.
• Handle sensitive information with discretion and ensure adherence to company policies and procedures.
• Provide general support across departments, including document management, calendar coordination, and internal communication facilitation.

• Knowledge of office administrator responsibilities, procedures, and systems
• Highly proficient in Microsoft applications and Bluebeam applications
• Exceptionally detail-oriented, organized, and focused on quality results
• Experience with social media platforms, such as Linked In
• Excellent verbal and written communication skills
• Basic understanding of marketing principles and strategies
• Excellent time management skills, self-motivation, and ability to prioritize work
• Hands on experience with office machines (e.g. printer, copiers, postage machines)
• Demonstrates ability to take initiative, anticipate needs and multi-task

• High school diploma/GED required
• Possess a valid driver’s license required
• 2 years of experience in office administration duties preferred
• Previous experience related to construction and Engineering industry preferred

• Must be able to work in an indoor office environment and an active outdoor construction site environment.
• Must be able to ascend and descend ladders, stairs, and work in confined spaces and in proximity to loud equipment.
• Must be able to traverse irregular and steep terrain.
• Must be able to work in various weather conditions and be exposed to dirt or dust.
• Must be able to wear required personal protective equipment most of the day.
• Must be able to work for long periods of time in front of a computer or while standing.

In addition to a competitive compensation, we offer:

• Paid Holidays
• Comprehensive group medical coverage (health, dental, vision, and life)
• Paid time off
• 401(k) retirement plan

SSN Engineers provides equal employment opportunities to all qualified applicants and employees without regard to age, race, color, sex, religion, national origin, disability, pregnancy status, marital status, military or veteran status, genetic information, or any other status protected by law. Reasonable office accommodation may be made for individuals with disabilities to perform essential job functions.