Veterinary Hospital Administrative Support Specialist

Veterinary Hospital Administrative Support Specialist

In addition to a fully completed application, please submit a resume and the contact information for at least 3 professional references. You may also submit an optional cover letter.

Posting Number: PG194787SP

Internal Recruitment:
No

Working Title:

Veterinary Hospital Administrative Support Specialist

Anticipated Hiring Range: $43,000 - $47,133

Work Schedule:

Monday - Friday 8:00 a.m.

- 5:00 p.m. with occasional overtime.

Department: CVM Teaching Hospital

The NC State Veterinary Hospital (VH), established in 1983, is one of the highest rated veterinary academic medical centers in the country, serving communities throughout North Carolina as well as many other states. The hospital staffs over twenty clinical services with board certified specialists that are nationally and even internationally renowned, ensuring the VH is on the cutting edge of veterinary medicine.

Patients benefit from the combined expertise of multiple specialists utilizing a team approach to patient health care. Each year, nearly 35,000 patients are treated in the VH. The VH provides compassionate care, state of the art specialty health care, expert clinical instruction for 4th year veterinary students from College of Veterinary Medicine, and ongoing investigation of innovative techniques and procedures to further advance the field of veterinary medicine.

As a Pack member,
you belong here
, and can enjoy exclusive perks designed to enhance your personal and professional well‑being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain work‑life balance with our Childcare benefits,
Wellness & Recreation Membership
, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part‑Time or Full‑Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide critical administrative support to the Director of Small Animal Clinical Services. The ideal candidate possesses exemplary communication skills and a strong sense of initiative.

• Executive Calendar Management:
  Independently manage the Director’s complex schedule, prioritizing meeting requests, minimizing conflicts, and ensuring efficient time usage.
• Recruitment Coordination:
  Manage the administrative aspects of recruitment, including scheduling interviews, preparing candidate packets, and completing reference checks.

• Oversee all administrative facets of monthly Service Chief meetings (agenda prep, minutes, policy updates).
• Ensure administrative Standard Operating Procedures (SOPs) are current.
• Draft professional correspondence and edit all documents for grammar, clarity, and accuracy.
• Operational Support:
  Assist with minor hospital duties (supply ordering, maintenance calendar) and ensure all official paperwork/write‑offs are accurate and complete prior to Director review.
• Complaint Resolution Support:
  Pull necessary documentation (medical records, logs, bills) to assist in handling clinician/RDVM complaints.

• General office support duties such as general correspondence, faxes, and mail; compose, type, and proofread letters and memos as required using departmental guidelines; update departmental phone listing as needed.

• Exceptional organizational skills and attention to detail.
• Exemplary verbal and written communication skills.
• Demonstrated initiative and proven ability to manage complex executive calendars and priorities independently.
• High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

• Institutional Compliance:
  Strong working knowledge of academic/hospital policies and compliance requirements.
• Executive Support:
  Proven experience providing…