Law Office Manager

We are a growing law firm seeking a highly capable Office Manager to own the day-to-day management of our office. This role is ideal for someone who thrives on responsibility, executes with precision, and takes initiative without needing reminders.

This is not a passive administrative role. There is always something to improve, organize, track, or optimize. If you need constant direction or prefer to wait until tasks are assigned, this role will not be a fit.

• Owning the daily operations of the law office and ensuring everything runs smoothly
• Managing and holding staff accountable to standards and expectations
• Presenting and maintaining a professional, organized, and efficient office environment
• Tracking KPIs, workflows, and operational metrics
• Managing vendors, supplies, and office inventory
• Handling basic accounting responsibilities, including expense tracking and check writing
• Implementing systems to ensure tasks are completed accurately and on time
• Identifying inefficiencies and proactively improving processes
• Serving as a point of communication between attorneys, staff, and vendors

• A strong sense of ownership and accountability
• Close attention to detail and consistent follow-through
• Excellent common sense and business judgment
• Comfort managing people and enforcing standards
• Ability to execute instructions correctly the first time
• Proactive work style — you look for what needs to be done next
• Clear, professional communication skills
• Ability to manage multiple priorities without dropping the ball

• Experience managing operations in a professional office (law firm, accounting firm, medical practice, or similar)
• Prior responsibility for supervising staff
• Experience handling budgets, vendors, or accounting coordination
• Experience tracking metrics, KPIs, or operational workflows
• Proven ability to work independently with minimal supervision

As part of the application and to show us that you have a strong attention to detail, please provide a cover letter answering the following questions. Applications without a cover letter answering these questions will not be considered.

• Why are you interested in this position?
• Describe your management or leadership experience.
• Describe your experience managing/operating a professional office.
• Describe your experience with accounting, bookkeeping, or financial tasks.
• Describe your experience with reports, metrics, or tracking performance.
• Describe a time you improved a process or system.
• What are your strengths?
• What work environment do you thrive in?

• Own the day-to-day management of the law office and ensure all systems run smoothly
• Maintain a professional, organized, and client-ready office environment at all times
• Anticipate operational needs and address issues before they become problems
• Ensure all recurring tasks and deadlines are completed accurately and on time
• Develop and maintain written office procedures and workflows

• Supervise administrative and support staff
• Set clear expectations, standards, and priorities for employees
• Monitor performance and address issues promptly and professionally
• Ensure staff follow established processes and maintain attention to detail
• Train new staff and reinforce office systems and standards
• Act as the point person for day-to-day staff questions and issues

• Track and report key performance indicators (KPIs) related to operations, productivity, and efficiency
• Monitor workloads, turnaround times, and bottlenecks
• Create and maintain simple reports or dashboards for leadership review
• Use data to identify inefficiencies and recommend improvements
• Handle basic accounting and financial administrative tasks, including:
• Expense tracking
• Check writing and payment coordination
• Monitor budgets and flag variances or concerns
• Coordinate with external accountants, bookkeepers, or payroll providers
• Maintain accurate financial records and documentation

• Manage office vendors (cleaning, IT, supplies, services)
• Ensure office supplies are stocked and ordered proactively
• Review…