Document Controls Specialist

• Join a large, established energy and utilities organization supporting document management and process documentation initiatives.
• Work closely with document owners, authors, subject matter experts, and other internal stakeholders to maintain accurate and up-to-date documentation.
• Support the day-to-day administration of controlled documents throughout their lifecycle, from creation and review through publication, archival, and cancellation.
• Help ensure documentation is organized, current, and maintained in accordance with established document management standards.

• Join a large, established energy and utilities organization supporting document management and process documentation initiatives.
• Work closely with document owners, authors, subject matter experts, and other internal stakeholders to maintain accurate and up-to-date documentation.
• Support the day-to-day administration of controlled documents throughout their lifecycle, from creation and review through publication, archival, and cancellation.
• Help ensure documentation is organized, current, and maintained in accordance with established document management standards.

• Charlotte, NC | Raleigh, NC | Clearwater, FL
• Hybrid – 3 days onsite per week

What They Offer You

• Opportunity to gain experience within a large, established enterprise environment.
• Hands-on exposure to document control, records management, process documentation, and audit readiness.
• Work directly with a variety of internal stakeholders and subject matter experts.
• Opportunity to build experience developing and maintaining SOPs, process maps, job aids, and other business documentation.
• Hybrid work environment with multiple location options.

• Support the management of controlled documents throughout their full lifecycle.
• Coordinate document reviews and route documentation through required approval processes.
• Maintain version control and ensure documents are accurate and current.
• Assign document numbers and support document publication, archival, and cancellation.
• Maintain document repositories and complete documentation records.
• Track document review schedules, deadlines, and overall document status.
• Communicate upcoming reviews, requirements, and deadlines to document owners and stakeholders.
• Respond to document-related requests and provide guidance on established document management processes.
• Support audit readiness by ensuring required documentation and records are properly maintained.
• Partner with stakeholders to develop and update standard operating procedures (SOPs), process maps, job aids, and related documentation.
• Participate in working sessions with subject matter experts to gather information and document processes.
• Incorporate stakeholder feedback and revisions into existing documentation.
• Ensure documents align with approved processes and organizational standards.
• Manage multiple documentation requests and priorities simultaneously.

• Experience with process documentation, document management, document control, records management, administrative documentation, or a related area.
• Experience maintaining, updating, reviewing, or coordinating business documentation.
• Strong organizational skills with the ability to track multiple documents, deadlines, and requests.
• Comfortable communicating and following up with multiple stakeholders.
• Ability to gather information from subject matter experts and translate it into clear documentation.
• Experience working with SOPs, procedures, job aids, process documentation, or similar materials.
• Proficiency with Microsoft Office.
• Experience with Microsoft Visio and process mapping.
• Strong attention to detail and ability to maintain accurate records.
• Ability to manage competing priorities in a deadline-driven environment.

• Previous experience supporting controlled documents or formal document management processes.
• Experience maintaining document repositories and version control.
• Exposure to audit or compliance-driven documentation.
• Experience coordinating document reviews and approvals in a large corporate environment.