Automotive Wholesale Administrator

Capital Automotive Group is seeking a detail-oriented and organized Wholesale Administrator to join our team! This role is responsible for managing wholesale vehicle paperwork, processing bill-outs, handling title reassignments, collecting payments, and maintaining accurate financial records. We're looking for someone who is dependable, comfortable working with deadlines, and takes pride in keeping things accurate and organized.

Schedule: Monday - Friday, 8:00AM - 5:00PM

What You'll Be Doing

• Complete wholesale vehicle bill-outs and ensure all related paperwork is accurate and processed in a timely manner.
• Prepare and process title reassignments while ensuring all required documentation is completed correctly.
• Collect and track wholesale payments and follow up on outstanding balances as needed.
• Prepare monthly schedules to reconcile outstanding payments and maintain accurate records.
• Review and maintain documentation to ensure transactions are properly recorded and accounted for.
• Communicate with internal teams and external contacts regarding wholesale transactions, paperwork, and payment status.
• Utilize dealership systems and Microsoft Excel to track transactions, organize information, and support daily administrative operations.
• Assist with additional administrative duties as needed.

What We're Looking For

• Strong attention to detail and excellent organizational skills.
• Previous administrative, accounting, title processing, or automotive dealership is a plus.
• Existing notary commission preferred, but not required.
• Familiarity with CDK or other dealership management systems is helpful.
• Working knowledge of Microsoft Excel, including spreadsheets and tracking records, is preferred.
• Strong communication and follow-up skills.
• Ability to manage multiple responsibilities, meet deadlines, and maintain accurate records.
• A dependable, proactive team player who takes ownership of their work.

What We Offer

• A consistent Monday-Friday schedule.
• The opportunity to grow with an established, family-owned automotive group.
• A supportive team environment.

Why Capital?

Because great careers start with the right environment.

Capital Auto Group is home to 1,500+ team members across 20 automotive and powersports franchises. We're family-owned, growth-focused, and committed to building careers - not just filling roles. Here, performance is rewarded, development is prioritized, and culture matters. You belong at Capital.

Capital Auto Group is an equal opportunity employer committed to diversity, inclusion, and a workplace where everyone can succeed.