Mgr Executive Suite Office Job Raleigh area,North Carolina USA,Administrative/Clerical

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

UNC Health Rex is seeking a highly organized, proactive, and experienced Manager, Executive Office to provide high-level administrative and operational support to the UNC Health Rex President while overseeing the daily operations of the Executive Office.

This role serves as a key partner to executive leadership, coordinating complex calendars, executive meetings, communications, and special projects with professionalism and discretion. The position is also responsible for managing Board meetings, including scheduling, preparation of materials, communications, and ensuring seamless execution of board-related activities. In addition, this leader will provide direct supervision, guidance, and development to the Senior Executive Assistants who support Rex executives, fostering a professional, efficient, and service-focused executive office environment.

The ideal candidate will bring significant experience supporting senior-level executives and board members, exceptional organizational and communication skills, strong attention to detail, and the ability to manage competing priorities. Advanced proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, PowerPoint, and Teams, is essential.

We are looking for a collaborative, solutions-oriented leader who thrives in a fast-paced environment, anticipates needs, builds strong relationships, and takes pride in supporting the leadership and mission of UNC Health Rex.

Summary

Responsible for managing a wide range of complex, confidential, and administrative duties for the President of UNC Health Care. Supervises designated personnel and oversees the planning, coordinating, and directing of activities associated with the overall operation of the Office of President and Executive Offices. Exercises discretion and independent judgment in matters of importance and ensures the general operations of the executive office are functioning to maximum capacity.

Responsibilities

Develops operating procedures and systems to ensure effective and efficient executive office operations. Organizes and maintains contracts and other essential documents for UNC Health Care.

Develops presentations, to include general preparation, identifying resources, collateral and presentation materials, equipment needs, producing communications and presentations.

Ensures alignment with organization policy and defined regulations through the effective management in scheduling offsite travel, meeting agenda, and presentations. Manages and maintains the calendar for the President, obtaining and providing needed information for scheduled appointments.

On behalf of President, prepares correspondence and other material requiring considerable judgment while maintaining confidentiality. Gathers and reports on defined executive operational metrics.

Participates in Executive and Leadership Team meetings through the preparation of agendas, packets, documents and general record keeping. Develops documents and communication for various requests, reports, letters and resolving routine problems.

Provides supervision and general project management for special requests by the President or other executives and ensures appropriate follow through actions. Collaborates with other team members in the planning and development of internal and external projects.

Represents President as principle contact for and liaison with internal and external stakeholders, including public officials, community leaders, and the general public. Liaises with Board of Trustee members, legislative officials, executives, and board members on behalf of the President.

Supervises designated executive office administrative staff. Performs Human Resource-oriented tasks, including participating in the hiring process, training of new employees, performance reviews, ongoing training of other employees, resolving employee problems and following defined policy/procedure around general supervision.

Other Information Education Requirements

Bachelor's degree in an appropriate discipline (or equivalent combination of education, training and experience).

Licensure/Certification Requirements

No licensure or certification required.

Professional Experience Requirements

If a Bachelor's degree:
Five (5) years of responsible administrative support at the executive level with three (3) years…