Administrative Associate II - A&R60083378

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program.

These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit (Use the "Apply for this Job" box below). We encourage you to apply to become a part of our team.

This Administrative Associate II provides direct records storage services to state government agencies. This employee is part of a work unit responsible for conducting the day-to-day operations of the State Records Center’s three facilities. All Administrative Associate IIs are expected to handle a proportion of the work of the unit as defined in annual work plans. The unit processes approximately 5,000 individual files through reference services, and approximately 15,000 boxes through transfer, shelving, and disposition per year.

They provide services to state government employees and the general public over the phone, by email, and in person on a daily basis. They assist with facility management, including security. All staff members are responsible for maintaining the integrity and confidentiality of records in section storage.

• Assists in receiving records from state agency offices by receiving, preparing, and delivering orders for transfer supplies (boxes, tape, and labels), going to Raleigh-based offices to pick up records, and by receiving deliveries from offices located outside Raleigh.
• Provides related services at request to the Records Description Unit when it receives local government records. Once the records are received, the employee is responsible for shelving the records according to established procedures.
• Provides access to the records in storage, primarily to the agency that created the records, and occasionally to authorized third parties.
• Replaces records that have been pulled out of storage for use (refiles), and places records newly found by the creating agency that were not transferred originally (interfiles).
• Assists with the identification and removal of records approved for destruction or transfer to the custody of the State Archives.
• Provides guidance to records creators, specifically on matters of preparing records for storage, retrieval (and return to storage), and disposition.

Please note:

Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above. Recruitment Range: $31,200.00 - $40,000.00 To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

• Strong attention to detail and ability to accurately perform records storage,…