Construction Contract Administrator

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post‑project operations.

With offices located globally, you're never far away from our services. Working from 133 offices in 49 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.

Our team is dynamic, innovative and client‑focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Turner & Townsend is seeking a Construction Contract Administrator to work directly with project teams to initiate projects, manage vendors, execute contracts, liaise with internal stakeholders to gain approvals, review invoices and manage the financial administration of this complex development program.

• Contract Execution – Convert defined scope, deliverables and fee structures into templated contract formats. Review contracts for accuracy and completion, route contracts for approvals and upload to contract repository. Liaise with the in‑house Legal team regarding contract compliance.
• Contract Tracking – Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow.
• Purchase Order Management – Generate and manage purchase orders to accompany executed contracts.
• Vendor Enrollment & Management – Assist vendors in establishing their supplier account. Support vendor contacts through the established contract and invoice payment procedures.
• Project Funding – Collaborate with the project team to ensure projects have sufficient funding to execute work.
• Invoice Review – Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup.
• Invoice Issue Resolution – Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.
• Invoice Tracking – Track invoices from submission for review through to payment, ensuring vendors follow invoice submission requirements and AP processes the invoices correctly.
• Invoice Log and Dashboard – Manage the invoice log and dashboard to ensure all invoices are captured, issues categorized and metrics are accurately calculated.
• Reporting – Assist in compiling monthly reports for Client approval.
• Provide additional financial administration support to project teams and Central Services department as required.
• Ensure that the Project Financial Accounting Process is carried out in accordance with the Project Financial Accounting Procedure and the Project Financial Accounting Plan.
• Support projects through both internal and external audit.

• Understanding of procurement/sourcing and contract activities.
• Understanding of the invoicing process, Accounts Payable etc.
• Experience with financial management software.
• Highly self‑motivated and customer centric.
• Desire to meet and exceed agreed service levels.
• Excellent interpersonal skills including great communication.
• Knowledge of Google G Suite, including Docs, Sheets, Slides, and Drive.
• Strong people management skills. Stakeholder management is key in this role.
• Able to apply governance, maintain quality and rigorous QA/QC.

* On‑site presence and requirements may change depending on our client's needs*

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

All your information will be kept confidential according to EEO guidelines.

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Job function:
  Consulting
• Industries:
  Construction, Civil Engineering, and Business Consulting and Services

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