Program Coordinator

Job Classification Title Program Coordinator I (S) Position Number  Grade NC08

The NC Department of Administration is the business manager for North Carolina state government. The department oversees Government Operations such as building construction, purchasing and contracting for goods and services, maintaining facilities, managing state vehicles, acquiring and disposing of real property, and operating auxiliary services such as courier mail delivery and the sale of state and federal surplus property. Additionally, the department manages many of the state's advocacy programs that provide assistance and services to diverse segments of the state's population that have been traditionally underserved.

The North Carolina Department of Administration is seeking applicants for a Program Coordinator I (working title:
Family Violence Prevention and Services Act (FVPSA) Program Coordinator) with the Division for Women and Youth. The Program Coordinator will help to ensure accountability for multiple federal funding streams awarded by the NC Division for Women and Youth to shelter and prevention programs. FVPSA Core grant funds currently support over 40 domestic violence shelters in NC providing life-saving emergency shelters, crisis lines, counseling, and victim assistance.

These programs also promote coordination between different community resources, including support prevention and public awareness initiatives, making the response to violence more effective. FVPSA is administered from within the Family and Youth Services Bureau of the US Department of Health and Human Services. Grant funds are distributed monthly to program subgrantees on a reimbursement basis.

• Understand the rules of FVPSA funding sources being managed, including allowable and allocable costs, and proactively build relationships with assigned subgrantees.
• Review and approve reimbursement requests and supporting documentation to ensure accuracy and proper use of federal funds.
• Prepare and submit performance reporting and applications for new federal funding requests into grant solutions.
• Provide technical assistance, desktop monitoring, and site visits to subgrantees to ensure successful program implementation and fiscal management.
• Support the development of and assist with the implementation of awards from multiple FVPSA funding streams.

• This position is responsible for establishing and maintaining timely accurate reconciliation procedures to ensure all State and Federal grants related financial activity is completed.
• Perform other duties as assigned.

• Competency in violence prevention and promising practices to address the needs of victims of domestic violence and/or sexual assault and their families.
• Demonstrated ability to record, compile, and analyze data with responsibility for content review, accuracy, integrity, and quality.
• Demonstrated knowledge of the principles of financial management and accounting.
• Experience in direct fiscal compliance and monitoring.
• Working knowledge of Federal and State laws and regulations that govern grants management and the administration of FVPSA funding streams.
• Exceptional comfort with computers and the ability to learn new technology quickly.
• Experience with using and navigating cloud-based storage and collaborative document management.
• Ability to work within a team to plan, organize, and prioritize work to accomplish compliance with federal guidelines and W&Y standards and to meet competing deadlines.
• Well-developed written and verbal communication skills used to facilitate…