Administrative Specialist - HR

Position: Administrative Specialist I - HR60032819
** Agency
* * Dept of Natural and Cultural Resources
** Division
* * Human Resources
** Job Classification Title
** Administrative Specialist I (S)
** Position Number
**** Grade
* * NC08

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program.

The Department’s vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit (Use the "Apply for this Job" box below). We encourage you to apply to become a part of our team!
** Description of Work
** The Department of Natural and Cultural Resources (DNCR), Division of Human Resources (HR) is seeking an enthusiastic team member to join our team! The HR Administrative Specialist will provide administrative support to the DNCR HR Team. This position will perform a variety of administrative tasks in support of the daily operations of the department, including receiving customers and fulfilling requests, ordering office supplies, creating, compiling and submitting reports, ensuring compliance with various policies and procedures, preparing communications, maintaining and updating records, coordinating meetings and events, and assisting with all-team efforts, etc.

This position will report to the Human Resources Director but will have the opportunity to work with each functional area and division.
** Knowledge

Skills and Abilities

/Management Preferences
**** Internal State Government Posting – Only current permanent and temporary NC State Government and/or University employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by G.S. 126 may apply.  
** Recruitment Range: $37,782 - $57,500

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** This position is located at:
** 109 East Jones Street,Raleigh, NC 27601
** To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.
**** Management Prefers:
*** Demonstrated experience working on an HR team.
* Demonstrated experience providing administrative support for a team or manager.
* Demonstrated experience completing action and running reports in Fiori.
*
* Key Responsibilities:

*** Answer main HR phone line, direct calls, take messages, etc.
* Reconcile timesheets and invoices for Temporary Solutions staff working in HR.
* In partnership with the HR leadership team, compile information for the DNCR internal newsletter.
* Schedule interviews and communicate with candidates for HR positions and assist with the onboarding of HR employees.
* Manage probationary to permanent status changes for the agency, including Fiori actions.
* Maintain organizational charts as needed.
* Perform file maintenance tasks.
* Complete student loan forgiveness forms as requested.
* Complete the annual inventory listing for Finance and surplus items as needed.
* Create and submit travel reimbursements for HR employees.
* Fulfill employment verification requests.
* Initiate all e-Procurement for and maintenance requests for HR.
* Manage dual employment and secondary employment processes for DNCR.
* Maintain HR employee lists, including birthday, emergency contact, etc.
* Handle HR mail distribution, certified mailings, deliveries,…