Recruiting and Onboarding Coordinator

At Gallo Mechanical, our people are theheartof everything we do. Guided by our core values of Family, Service, and Performance, we are seeking a Recruiting & Onboarding Coordinator to help deliver an exceptional candidate andnew hire onboarding experience. If you are considered "one of the nicest people around", are detail-oriented, and a whiz on the computer...this might be a great role for you.

The Recruiting & Onboarding Coordinator manages the end-to-end onboarding process and supports the recruiting team with interview scheduling, candidate communications, and hiring logistics
. This role plays a critical part in ensuringa seamless transition from candidate to employee and creating a professional and positive experience for candidates throughout the hiring process.

This position works closely with Recruiters, Hiring Managers, HR, IT, Payroll, and Operations to coordinate hiring activities, manage onboarding workflows within the ticketing system
, and ensure tasks are completed accurately and on time.

The ideal candidate is highly organized, detail-oriented, and energized by creating efficient processes and great employee experiences
. You will join a collaborativeHRteam where your work directly supports the company’s continued growth and talent strategy.

• Support Talent Acquisition by coordinating interview scheduling and recruitment logistics
• Schedule and coordinate candidate interviews across multiple hiring managers and teams
• Communicate interview details, confirmations, and updates to candidates and interviewers
• Ensure interview schedules are organized and aligned with recruiter and hiring manager availability
• Assistwithmaintainingaccuratecandidate data and interview status within the ATS
• Support candidate experience efforts by providingtimelycommunication and a welcoming, professional process
• Greet andassistcandidates during on-site interviews at the office, as needed

• Managethe full onboarding lifecycle from offer acceptance through start date preparation
• Serve as the central pointof accountability for onboarding execution and quality
• Create, manage, and close onboarding tickets and subtasks inthe ticketing system
• Ensure all required onboarding steps are completed prior to start date
• Coordinatetimelycompletion of onboarding steps in partnership with HR, IT, Payroll, Facilities, Fleet, and Operations
• Maintain consistent onboarding standards across all locations
• Proactivelyidentifyand elevate risks, delays, or gaps in onboarding preparation

• Ensure required employment documentation is completed accurately and on time
• Coordinate completion of required onboarding documentation (I-9, E-Verify, tax forms, direct deposit, etc.)
• Manageand digitally storeI-9sand E-Verify processes
• Ensure compliance with federal, state, and company onboarding requirements
• Maintain organized and compliant onboarding documentation

• Collaborate across departments to ensure a smooth hiring and onboarding process
• Serve as a liaison between Talent Acquisition, HR, IT, Payroll, Safety, Fleet, and Operations
• Coordinate onboarding timelines and expectations with hiring managers
• Support leadership or specialized onboarding when needed
• Support improvements to systems and workflows as the company continues to grow

• Bachelor’s degree in HR, Business, or related field (or equivalent experience)
• 2–4 years of HR, recruiting coordination, onboarding, or talent operations experience (preferred)
• Experience supporting recruiting teams with interview scheduling and candidate coordination(preferred)
• Experience managing workflow systems (Fresh service, Service Now, Jira, or similar) (…