Paralegal, Intellectual Property

Paralegal / Legal Operations Analyst, Intellectual Property

Ralliant’s IP team protects and grows enterprise value by turning innovation into durable competitive advantage. We’re expanding the team with an IP savvy Paralegal/Legal Ops Analyst to (1) keep our patent and trademark work humming on time, (2) streamline legal operations and vendor/AP workflows, (3) drive smarter portfolio decisions with data, (4) scale repeatable, automated processes in the tools our team already uses, and (5) Artificial Intelligence use and expansion.

• Oversee and coordinate all stages of the trademark life cycle, including conducting searches and reviews, managing filings and registrations, and handling renewals.
• Coordinate the end-to-end lifecycle for invention disclosures, provisional filings, and nonprovisional/foreign prosecution in partnership with in-house counsel and outside firms.
• Track critical dates and filings; confirm outside counsel actions (e.g., U.S. and foreign filings, fast track/first file checkpoints), and surface risks proactively.
• Run and/or commission novelty/FTO searches with outside counsel; organize results and deadlines.
• Facilitate and capture outcomes from the weekly invention disclosure triage/working session; keep actions current and visible for stakeholders.

• Build light‑weight AI bots, automations and work management (Planner/Power Automate/SharePoint) to remove manual steps and improve visibility.
• Administer, optimize, and train teammates on core IP systems.
• Maintain structured lists and queues and ensure requests and attachments are complete and auditable.

• Create strong budget forecasts and budgets from both a monthly and annual basis.
• Serve as day‑to‑day coordinator for outside counsel and service providers (e.g., ensuring clean PO/statement of work setup and on‑time payment).
• Track the IP operating budget across tools/providers (CPI, WebTMS).
• Stand up and document standardized invoice intake/approval flows via Legal Tracker to replace email only handling.

• Create and manage Power
  
  BI dashboards for all data reporting and KPI tracking.
• Connect patent assets to products/business metrics to illuminate ROI (e.g., margin uplift vs. fleet baselines) and inform portfolio decisions.
• Produce recurring dashboards for filing velocity, spend vs. budget, annuity exposure, cycle times, and aging—driving corrective actions with the IP team.

• Work closely with engineers, product leaders, finance/AP, and regional operating companies (e.g., Tektronix, Qualitrol, Pac Sci) to remove friction and keep IP work moving.

• 5–10+ years in an IP paralegal and/or legal operations role supporting both trademark and patent portfolios (in‑house preferred).
• Experience reviewing and advising on trademark searches and filing decisions.
• Hands‑on familiarity with IP systems and data—ideally including CPI (docketing), WebTMS (trademarks).
• Experience coordinating outside counsel and FTO/novelty work; strong document and deadline discipline.
• Proficiency with Microsoft 365 (Excel, SharePoint, Teams), low‑code tools (Planner, Power Automate, Azure AI) to build simple flows and trackers, and Power
  
  BI to build data reports.
• Comfort working with Finance/AP on POs, invoice exceptions, vendor onboarding, and budget tracking.
• Clear, concise communication and the ability to drive alignment across legal, engineering, product, and finance.

• Paralegal certificate and/or IP‑specific accreditation.
• Extensive AI bot creation experience.
• Experience with OSS governance and license request workflows.
• Prior work consolidating multi‑opco IP data and presenting insights for leadership.

• Automation wins: at least two manual processes replaced by simple, documented automations in Planner/Power Automate/SharePoint.
• Material cost reduction of outside counsel spend, specifically trademark related.
• Leverage the Ralliant Business System tools for continuous improvement.
• On‑time, no surprises docket: deadline adherence and…