Business Officer

Job Overview

Business Officer – Department Housing Facilities Administration

Salary range: $85,000 - $95,000

Work schedule:

Monday-Friday on site, occasional work outside normal business hours.

Location:

NC State University, RALEIGH, NC

• Business Administration
  • Primary position responsible for finances, managing a variety of business functions to ensure compliance and continuity of business practices.
  • Plan, implement and disseminate university business policies and procedures, and modify these procedures to meet individual unit needs.
  • Lead a team that processes all financial transactions such as travel, credit card transactions, purchasing and insurance.
  • Develop and implement unit purchasing procedures and other business functions.
  • Advise the department on financial stewardship and management of funds.
  • Coordinate with Division Finance Office and campus partners to solve issues and improve efficiency and compliance of fiscal and administrative practices.
  • Responsible for financial components of undergraduate student staff in the department, including on-boarding, off-boarding paperwork and accurate timely submission of benefit compensation.
  • Work in conjunction with DASA Finance and DASA HR for compensation of departmental graduate students, including stipend and tuition remission.
  • Direct daily financial operations within the Department. Responsible for distribution of funds between units and projects.
  • Lead the departmental budget preparation and forecasting, both expenditures and revenue projections for long term analysis.
  • Lead the rate proposal process for rental rates that support the long-term financial needs of the department.
  • Align the financial plan to support capital improvement plan for all buildings in University Housing and Fraternity and Sorority Life.
  • Manage departmental debt, including analyzing possible changes due to capital construction or asset purchases.
  • Manage the reserve budget for University Housing and project reserve forecasts for the department.
  • Monitor and reconcile the departmental budget, including the budget of employee salaries and all other operational expenditures. Has decision making capability on budgetary items and requesting budget revisions. Responsible for budgetary forecasting to ensure adequate funding to support departmental operations.
  • Participate and assist in all strategic planning for the department.
  • Possess and utilize knowledge of accounting principles effectively.
• Leadership
  • Directly supervise three financial office staff.
  • Responsible for all facets of Human Resources Management for direct reports: hiring appropriate staff, disciplinary action, growth and development of staff, and performance reviews.
  • Develop departmental training sessions focused on business and financial requirements.
  • Main point of contact with Division Finance and the University Central Office including Budget, Controller’s Office, and Insurance and Risk Management.
  • Communicate with leadership as it pertains to all functional areas.
  • Provide leadership and guidance in managing negotiations with vendors and department contracts.
  • Foster excellent working relations with personnel in the Department, staff and University in addition to external personnel on a daily basis.
• Other Responsibilities
  • This position is required on site, Monday-Friday, and requires occasional work outside of normal business hours.

• Minimum Education and Experience
  • Bachelor’s Degree in Business Administration, Accounting, or related business area; or equivalent combination of training and experience.
  • Five to seven years of experience working in financial management.
  • Advanced knowledge of Microsoft Excel.
• Other Required Qualifications
  • Thorough knowledge of purchasing policies/procedures and rules/regulations.
  • General knowledge of accounting principles and methods.
  • Ability to monitor and coordinate work flow to accomplish requirements and deadlines within purchasing responsibilities.
  • Works effectively with others to accomplish goals, identifies alternatives to reach outcomes, develops relationships with both internal and external contacts.
  • Ability to manage the work and performance of those supervised to accomplish unit…