Account specialist

Account Specialist

Salary: $48,491.14 - $72,736.71 Annually

Location:

(Metro Square) Saint Paul, MN

Job Type: Full Time

Job Number:

Department:
Social Services

Division: AS/ADS/Waiver Mngm Unit

Opening Date: 09/15/2025

Closing Date: 09/29/2025 11:59 PM Central

Union:
Local 151 - Human Services

FLSA Status: nonexempt

The current vacancy is in the Social Services department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.

This is a position in our waiver management team. Duties:
The Aging & Disability Services | MnCHOICES Division within the Social Services Department is responsible for administering Home and Community Based Services. The division is comprised of three major functional areas:
The MnCHOICES unit, Administration & Access unit, and the Case Management unit. It is a priority and expectation of the county and the department to operationalize racial equity across the administration of Home and Community Based Services, as well as grow an organizational culture that is value based:
People, Integrity, Community, Equity, and Leadership; and embodies the Mission & Vision of Ramsey County.

• Audit bills, claims and related documents by recalculating and reviewing them to ensure accuracy of transactions and conformance with relevant payment conditions.
• Maintain general, control and subsidiary books of account by posting and monitoring transactions, distributing charges and calculating encumbrances.
• Balance accounts by computing totals and comparing results to external controls in order to ensure accuracy of accounts and to identify discrepancies.
• Reconcile account discrepancies by identifying errors, tracing errors to their sources, obtaining correct data and entering corrections.
• Prepare payment documents such as accounts payable forms, purchase orders, requisitions, claims, and similar items to initiate payments.
• Create accounts receivable documents for billable items by calculating rates, collecting and compiling data and preparing invoices.
• Prepare periodic reports to document transactions and budget conditions.
• Assemble information to assist in making cost projections and summarizing financial and statistical activity for use in budget preparation and other reports.
• Research costs for planned purchases by contacting potential vendors and analyzing information in terms of best cost/benefit outcome.
• Prepare documents as needed for personnel and payroll transactions affecting departmental staff; assist in the coordination of insurance benefits for department employees.
• Maintain supplies of frequently used documents by monitoring their use and arranging for orders.
• Operate a computer in a Microsoft Office environment or other related equipment, scanner, copier, calculator and telephone equipment in connection with account maintenance activities.
• Compose correspondence such as emails, letters, reports and certifications in response to requests from the public and other county employees.
• Provide requested account information as appropriate.

• Education:
  
  High school graduation or equivalent.
• Experience:
  
  One year of accounting/bookkeeping experience.
• Substitution:
  Equivalent combination of education and related experience.
• Certifications/Licensure:
  None.

Equal Opportunity

Employer:

Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.

Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives to be equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them.

Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.